Temporary Executive Administrative Assistant

Balfour Beatty plc; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life Insurance

401(k) with company match

Tuition Assistance

Employee Referral Bonus

Job summary

A leading construction services provider in Dallas is seeking a Temporary Executive Administrative Assistant to support senior management. Responsibilities include managing schedules, preparing correspondence, and organizing meetings. The ideal candidate will have 4-6 years of experience in administrative support, strong communication skills, and the ability to manage multiple tasks. This role is in-person, Monday through Friday in Dallas, and involves maintaining confidentiality and promoting effective customer relations.

Qualifications

• 4-6 years of experience providing high level administrative support to executives.
• Ability to anticipate needs and resolve issues in an executive's absence.
• Strong computer skills in word processing and presentation software.

Responsibilities

• Manage and coordinate key administrative tasks for senior management.
• Assist in organizing meetings and events.
• Maintain confidentiality with sensitive information.

Skills

Time management

Effective communication

Decision-making under pressure

Customer relations

Organizational skills

Education

Associate's degree (Bachelor's preferred)

Tools

Microsoft Office Suite

Spreadsheet software

Job description

Temporary Executive Administrative Assistant

Become Part of Our Team

As an industry leader Balfour Beattyoffers employees a comprehensive benefits package with competitivesalaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Summary

Balfour Beatty Construction is searching for a temporary Executive Administrative Assistant in Dallas, TX. This individual will have the opportunity to provide high-level organization and administrative support to senior management. This is a fully in-person role, Monday through Friday in our Dallas office location.

• Manages and coordinates key administrative tasks (maintain executives’ and department’s schedules, composes complex and confidential correspondence, files; sends/receives surveys, processes executives’ expense reports, answers process questions, etc.).
• Covers and screens executives’ phone lines, distributes messages and exercises judgment in independently handling requests as
• Sorts and distributes department mail, makes travel arrangements, completes expense reports and other correspondence and reports, department filing, monitors and orders supplies, etc.
• Uses company standard software to independently develop reports, presentations, spreadsheets and correspondence. Assembles and distributes reports for internal and external
• Maintains departmental phone log and troubleshoots technology
• Assists in coordinating various meetings and events including travel arrangements, meeting space and attendee communications, etc. May work with Administrative Assistants from other
• May attend functions and meetings to gather and furnish information.
• Maintains confidentiality with sensitive or proprietary information on behalf of executives.
• May receive visits or calls regarding sensitive or complicated department complaints; routes information to appropriate representative to handle in a timely
• Coordinates and tracks key department functions, processes and
• May provide procedural guidance to administrative assistants on department
• Promotes and follows up on implementation of new department processes to ensure progress and change occur.
• May relieve switchboard receptionist as

Promote Customer Relations

• Actively participates in industry, client, and community relations to enhance company

Culture, Leadership and Employee Development

• Promotes our Creed. Communicates our vision and purpose through Service, Talent, and Choices.
• Serves as a role model and promotes professional
• Participates in personal career development through on-the-job training, participates in software training and seminars as applicable for this

Performs other related duties as needed.

Education, Experience and Knowledge

• Associate’s degree required (Bachelor’s degree in Business, Management or related field preferred) plus 4-6 years providing high level administrative support to executive management; or high school diploma plus 8 years of equivalent work experience in an office management
• Able to anticipate executive’s needs, make decisions and resolve issues in executive’s absence.
• Able to use time effectively based on key priorities; manage multiple
• Able to communicate well and create effective customer-focused relationships with all organization
• Able to write clearly and concisely in a variety of communication settings and
• Open to change and can learn quickly when faced with new opportunities and
• Able to make decisions under tight deadlines with composure, occasionally with incomplete
• Able to organize people, tools, equipment, and other resources and orchestrate multiple activities at once to accomplish desired
• Act in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and expectations.
• Strong computer skills in word processing, spreadsheet, scanning, database and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).

About us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way.Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.

Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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