Administrative Assistant

City of Fort Worth; Fort Worth (TX); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth Water Department is seeking an Administrative Assistant to join the Capital Delivery Division in an office-based role. You will support payroll, recruitment, employee records, and contract administration to keep projects compliant and on schedule.

Ideal candidates are organized, discreet, and able to manage multiple priorities while delivering excellent customer service to internal and external stakeholders.

Qualifications

• Associate degree in public administration, business, or related field.
• Four years of administrative/clerical experience.
• Experience with payroll, HR tasks, and records management is preferred.

Responsibilities

• Assist with contract administration activities, including preparing contracts and meeting coordination.
• Support HR functions: payroll, recruitment, benefits enrollment, and employee records management.
• Prepare Mayor & Council Communications using the Document Assembler system.
• Support FMLA, Workers' Comp, and ADA processes and maintain confidential records.
• Maintain confidential personnel, medical, and departmental records per policies.

Skills

Payroll processing

Recruitment

Employee records

Customer service

Confidentiality

Education

Associate’s degree in public administration or related

Tools

PeopleSoft HCM

Microsoft Office

Job description

Pay Range

$22.90 - $28.62 hr. | $47,632 - $59,539 annual compensation

Job Posting Closing on

Friday, November 6, 2026

Workdays & Hours

Monday – Friday 8:00 am – 5:00 pm (working in an office team environment)

Benefits for this position include

11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth Water Department is seeking a motivated Administrative Assistant to join the Capital Delivery Division. If you enjoy working in a fast-paced environment, supporting a team, and contributing to meaningful public service projects, this opportunity may be a great fit for you.

In this role, you will provide administrative support to the Capital Delivery team responsible for planning, designing, and delivering projects that ensure Fort Worth's water and wastewater systems continue to operate reliably. You will assist with payroll processing, recruitment, employee support, records management, and other administrative functions that keep the division running efficiently.

The ideal candidate is organized, detail-oriented, customer-focused, and able to manage multiple priorities while maintaining confidentiality and professionalism.

Minimum Qualifications

• Associate’s degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
• Four (4) years of increasingly responsible administrative and clerical experience

Preferred Qualifications

• Experience supporting contract administration activities, including engineering contracts, amendments, change orders, and the preparation and processing of Mayor and Council Communications
• Experience supporting payroll, recruitment, employee records, benefits administration, or related human resources activities
• Knowledge of PeopleSoft HCM, including Time and Labor/Absence, including experience with Payroll/Timekeeping review
• Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook)

The Administrative Assistant Job Responsibilities Include

• Assist with contract administration activities, including the preparation of construction contracts, engineering agreements, amendments, change orders, and meeting coordination
• Support Human Resources Coordinator (HRC) functions, including payroll processing, recruitment activities, benefits enrollment, and employee records management
• Prepare, review, and finalize Mayor & Council Communications (M&C’s) Document Assembler system
• Assist with FMLA, Workers' Compensation, and ADA-related processes and serve as a Medical Records Custodian (MRC) as assigned
• Maintain confidential personnel, medical, and departmental records in compliance with City policies and applicable regulations
• Enter, update, and retrieve information in PeopleSoft and other City systems to support operational and reporting needs
• Resolve routine administrative issues, support process improvements, and ensure adherence to established policies and procedures
• Provide exceptional customer service and administrative support to internal and external stakeholders
• Communicate effectively with employees, management, and external partners while handling sensitive information with discretion and confidentiality
• Provide backup administrative support, assist with special projects, and perform other related duties as assigned

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of FortWorth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case‑by‑case basis. Employees are paid by direct deposit only.