Administrative Services Manager

cityoffortworth; United States; On-site; USD 86,000 - 111,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth Fire Department is seeking an Administrative Services Manager to lead programs across Budget, Grants, HR and Capital Projects at the Bob Bolen Public Safety Complex. The ideal candidate will drive operating and capital budgets in a municipal setting, supervise staff, and foster accountability and efficiency.

Requirements include a Master’s degree in a relevant field, 2 years of administrative leadership experience, and 1 year of supervisory experience, with strong

Qualifications

• Master's degree in Business Management, Public Administration, Business Administration, Organizational Development, or related field.
• Two (2) years of progressively responsible experience in administrative operations, personnel management, and complex organizational functions.
• One (1) year of supervisory experience.
• Professional experience in budgeting, fiscal analysis, and capital improvement planning.
• Proficiency in Microsoft Excel, including advanced formulas and pivot tables, as well as PowerPoint and Microsoft Word.
• Familiarity with budgeting software (e.g., Euna) and municipal financial systems (e.g., PeopleSoft/ERP financial systems).
• Knowledge of financial planning, grant policies, and grant requirements.

Responsibilities

• Manage a $250 million General Fund budget, including budget development, monthly financial projections, revenue monitoring, and invoicing oversight.
• Oversee designated programs and initiatives, including special donations, deployments, and Suburban Dispatching.
• Lead, supervise, and develop staff responsible for daily administrative operations, promoting accountability, operational efficiency, and continuous improvement.
• Serve as the Human Resources Coordinator (HRC), supporting key HR functions, including hiring, onboarding, FMLA administration, workers' compensation compliance, and leave tracking.
• Provide oversight and strategic guidance for grant-related activities.
• Oversee capital project administration, support special projects, and analyze budget, staffing, and capital planning data to inform strategic decision-making and improve departmental operations

Education

Master's Degree in Business Management, Public Administration, Business Administration, Organizational Development, or related field

Job description

Pay Range: $85,611 - $111,295 annual compensation

Job Posting Closing on: Monday, November 16, 2026

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The City of Fort Worth Fire Department is hiring an Administrative Services Manager. This position will be located at the Bob Bolen Public Safety Complex, 505 W. Felix St. Fort Worth, TX 76115.

The ideal candidate will be a strategic, results-oriented leader with exceptional critical thinking, analytical, and supervisory skills, a strong sense of urgency, and a strong attention to detail. This position leads key administrative initiatives across Budget, Grants, Human Resources (HR), and Capital Projects, with an emphasis on developing and managing operating and capital budgets in a municipal environment. The successful candidate will demonstrate the ability to learn quickly, exercise sound judgment, work independently and collaboratively, and build effective working relationships across departments with both civilian and civil service personnel.

Minimum Qualifications:

• Master's Degree in Business Management, Public Administration, Business Administration, Organizational Development, or related field
• Two (2) years of progressively responsible experience in administrative operations, personnel management, and complex organizational functions
• One (1) year of supervisory experience

Preferred Qualifications:

• Professional experience in budgeting, fiscal analysis, and capital improvement planning
• Proficiency in Microsoft Excel, including advanced formulas and pivot tables, as well as PowerPoint and Microsoft Word
• Familiarity with budgeting software (e.g., Euna) and municipal financial systems (e.g., PeopleSoft/ERP financial systems)
• Knowledge of financial planning, grant policies, and grant requirements

Job Responsibilities:

• Manage a $250 million General Fund budget, including budget development, monthly financial projections, revenue monitoring, and invoicing oversight
• Oversee designated programs and initiatives, including special donations, deployments, and Suburban Dispatching
• Lead, supervise, and develop staff responsible for daily administrative operations, promoting accountability, operational efficiency, and continuous improvement.
• Serve as the Human Resources Coordinator (HRC), supporting key HR functions, including hiring, onboarding, Family and Medical Leave Act (FMLA) administration, workers' compensation compliance, and leave tracking
• Provide oversight and strategic guidance for grant-related activities.
• Oversee capital project administration, support special projects, and analyze budget, staffing, and capital planning data to inform strategic decision-making and improve departmental operations

Working Conditions and Physical Demands:

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment:

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.