Administrative Assistant

CPA/Consulting Firm; False Pass (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Profit sharing after 1 year

Job summary

CPA/Consulting Firm is seeking an Administrative Assistant to support three businesses under one roof. The role requires strong organization, independent work, and meticulous attention to detail.

You will handle clerical duties, transcription, basic bookkeeping tasks, and correspondence, while ensuring confidentiality and professionalism in all communications. A high school diploma and 3 years of related experience are expected.

Qualifications

• High school diploma or equivalent education required
• 3 years of administrative assistant experience
• Proficient with Microsoft Office Suite – Word and Excel in particular
• Strong communication skills – verbal and written
• Excellent organizational and time-management abilities

Responsibilities

• Provides administrative support for three businesses under one roof
• Maintains filing systems and handles correspondence via phone, email, and mail
• Performs typing, copying, and general clerical duties
• Transcribes dictated information and handles bookkeeping tasks
• Maintains supplies inventory and orders office materials

Job description

Job Description

Job Description

Administrative Assistant

A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.

Skills:

• Proficient with Microsoft Office Suite – Word and Excel in particular
• Telephone Etiquette – listening and responding appropriately
• Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
• Adept at storing and retrieving files – physically and on a computer
• Transcription from dictated information
• Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
• Familiarity with financial accounting, and tax software a plus, but not required
• Transcribing
• Dictation

Characteristics:

• Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
• Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
• Highly organized
• Multi-tasker
• Concern for security and confidentiality
• Team member with demonstrated interpersonal skills and positive attitude
• Ability to work in an atmosphere where the work is varied each day

Administrative Assistant

A small, multi-faceted South Central Pennsylvania firm is looking for an organized, motivated,
and detail oriented administrative person to assist in managing three businesses under one roof.
Job Responsibilities include:

• Provides administrative support to ensure efficient operation for three businesses.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Carries out administrative duties such as filing, typing, copying.
• Transcribing correspondence from dictation.
• Supports team by performing tasks related to organization and strong communication.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Bookkeeping experience – writing checks, making deposits, reconciling accounts using company software
• Familiarity with financial accounting, and tax software a plus, but not required

The ideal candidate will possess the following skills and characteristics:

• Proficient with Microsoft Office Suite – Word and Excel in particular
• Telephone Etiquette – listening and responding appropriately
• Effective communicator – verbally and written (correspondence, emails, etc.), including correct punctuation, proper grammar, and professional tone
• Adept at storing and retrieving files – physically and on a computer
• Ability to work independently – process information, follow instructions, and complete tasks with minimal supervision
• Strong time management skills – punctual, meet deadlines, readjust priorities when unforeseen issues arise, plan the day for productivity
• Highly organized
• Multi-tasker
• Concern for security and confidentiality
• Team member with demonstrated interpersonal skills and positive attitude
• Ability to work in an atmosphere where the work is varied each day

Work Hours and benefits:

• Monday through Friday, 8:00 am to 5:00 pm
• Comprehensive benefit package, including health, dental, and vision insurance.
• Eligible for company profit sharing plan after one year of employment.
• Education and Experience Requirements:
• High school diploma or equivalent education required
• 3 years of administrative assistant experience