Administrative Assistant

Livengrin Foundation; Fallsington (Bucks County); On-site; USD 17,000 - 28,000; Part time

Job summary

Livengrin Foundation in Fairless Hills, PA is seeking an Administrative Assistant for the evening shift. The position is part-time Monday to Thursday, 4:00PM–9:00PM, supporting administrative and clerical functions for the department and manager.

The role emphasizes high-quality customer service, accurate data entry in the EHR, and strict confidentiality of patient information. Prior health care exposure is preferred.

Qualifications

• High School Diploma or its equivalent.
• At least one year experience in a secretarial position, preferably in a health care setting.
• Familiar with confidentiality rules and regulations.

Responsibilities

• Provides high quality customer service and answers all incoming calls promptly.
• Directs calls to the appropriate staff member or department.
• Greet visitors and ensure attention to those entering the facility.
• Schedules and logs clients in EHR.
• Collects, records, and makes deposits according to Livengrin policy.
• Maintains confidentiality of all patient information and records.
• Inputs information including daily activities, billing, and CIS data.
• Types correspondences, psychosocial histories, discharge summaries, and reports.
• Takes staff meeting minutes and handles paperwork/file management.
• Maintains office supplies and cleanliness; coordinates with building maintenance.

Skills

Customer service

Phone & front desk

Data entry

Records management

Education

High School Diploma or equivalent

Job description

Job Details: Job Location: Fairless Hills, PA 19030, Position Type: Part Time, Education Level: High School Diploma or Equivalent, Travel Percentage: None, Job Shift: Evening, Job Category: Admin - Clerical, The Administrative Assistant is responsible for providing a wide range of administrative and office support activities for the department and manager.

• Provides high quality customer service.
• Answers all incoming calls in a prompt and efficient manner and directs them to the appropriate staff member or department.
• Ensures immediate attention to all visitors entering the facility.
• Schedules and logs clients in EHR.
• Collects, records, and makes deposits according to Livengrin policy.
• Maintains confidentiality of all patients and patient related information.
• Maintains fiscal and statistical records.
• Inputs computer information including posting of daily activities, billing, and CIS information.
• Types correspondences, psychosocial histories, discharge summaries and reports.
• Takes staff meeting minutes, as required.
• Files paperwork and mails correspondences.
• Completes inventories and orders office supplies.
• Maintains office cleanliness.
• Communicates with building maintenance, when needed.
• Operates office equipment.
• Performs other related duties as may be required or as assigned.

Qualifications:

• High School Diploma or its equivalent.
• At least one year experience in a secretarial position, preferably in a health care setting.
• Familiar with confidentiality rules and regulations.

The schedule for this position is Monday to Thursday from 4:00PM to 9:00PM.