Clinical Clerical Secretary

Alternative Community Resource Program, Inc; Johnstown (Cambria County); On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player seeks a Clinical Clerical Secretary to support their operations with exceptional clerical and customer service skills. This role involves managing appointments, handling medical records, and ensuring smooth communication within the office. The ideal candidate will thrive in a fast-paced environment, demonstrating initiative and independence while providing a warm and welcoming experience for patients and visitors. Join a dedicated team committed to delivering high-quality care and support, where your contributions will make a significant impact on the lives of others. This is an exciting opportunity for someone looking to grow in a supportive and dynamic setting.

Qualifications

• 3+ years of secretarial and clerical experience required.
• High school diploma with additional secretarial and accounting training.

Responsibilities

• Provide customer service and greet visitors warmly.
• Schedule appointments and maintain medical records efficiently.
• Perform clerical duties and assist with tele-psychiatry visits.

Skills

Customer Service

Clerical Skills

Data Entry

Scheduling

Communication Skills

Education

High School Diploma

Secretarial Training

Accounting Training

Tools

Microsoft Office Suite

Multiline Telephone System

Voicemail Systems

Job description

Job Summary:

The Clinical Clerical Secretary will perform secretarial duties that will include operating a multiline telephone system, providing a warm greeting at the front desk, scheduling appointments, collecting patient copays, and compiling and recording medical charts, reports, and correspondence. This position requires the ability to work independently, exercise judgement, and take an initiative.

Duties/Responsibilities:

• Greets visitors, ascertains purpose of visit, and directs them to appropriate staff or location.
• Provides warm and informative customer service to all calls and guests. Receives and routes messages and documents to appropriate staff. Serve as an onsite liaison for tele-psychiatry.
• Interviews and pre-screens patients to complete documents, case histories, and forms such as intake and insurance forms. Compiles and records medical charts, reports, and correspondence using a computer and various software programs. Transmits correspondence and medical records by mail, email, or fax.
• Performs a variety of clerical and administrative duties including, but not limited to; ordering and maintaining inventory supplies, typing, proofreading, filing, faxing, scanning, data entry, copying, and recording information in accordance with deadlines and company procedures.
• Schedules and confirms patient appointments, insurance information, and medical consultations. Communicates canceled appointments accordingly and makes all necessary attempts to fill open appointments immediately.
• Answers telephones and direct calls to appropriate staff. Ensure client calls are answered 90% of the time or returned by the close of business that date. Return missed calls and regularly check voicemails.
• Operates office equipment such as voicemail messaging systems, and uses word processing, spreadsheet, and other software to prepare reports, invoices, financial statements, letters, case histories, and medical records.
• Completes tele-psychiatry visits, medical records requests, and assist with the completion of payroll and associated spreadsheets.
• Maintains medical records, technical library, and correspondence files.
• Daily ensures that the waiting room is prepared for patients before scheduled appointments. This includes, but not limited to; turning all lights on at assigned location, unlocking the lobby door for patients in a timely manner, and maintaining order and cleanliness.
• Assists in any area to cover call offs and/or employee absences.

Minimum Job Requirements:

Education/Experience:

High school diploma supplemented by additional secretarial and accounting training and three years of increasingly responsible secretarial, clerical, and fiscal experience.

Required Clearances and Documentation:

• Must possess a valid driver's license and have access to reliable transportation
• Act 31/Act 126 Clearance Mandated Reporter Training
• Act 34 Clearance Pennsylvania State Police Background Check (Criminal History)
• Act 114 Clearance FBI Fingerprint
• Act 33 Clearance Pennsylvania Child Abuse History

Physical Requirement:

• Prolonged periods of sitting at a desk and working on a computer.