Administrative Assistant

Livengrin-Foundation; Falls Township (PA); On-site; USD 25,000 - 30,000; Part time

Job summary

Livengrin-Foundation is seeking an Administrative Assistant for evening hours (Mon–Thu, 4:00 PM – 9:00 PM) to provide comprehensive administrative support to the department and manager. The role emphasizes high-quality customer service, prompt handling of calls, and careful management of confidential patient information within a healthcare setting.

The candidate should have a high school diploma or equivalent and at least one year of secretarial experience, with familiarity with confidentiality

Qualifications

• High School Diploma or its equivalent is required.
• At least one year experience in a secretarial position, preferably in a health care setting.
• Familiar with confidentiality rules and regulations.

Responsibilities

• Provide administrative and office support to the department and manager.
• Answer all incoming calls promptly and direct them to the appropriate staff member or department.
• Schedule and log clients in EHR.
• Maintain confidentiality of all patients and patient related information.
• Take staff meeting minutes, as required.
• File paperwork and mails correspondences.
• Complete inventories and orders office supplies.
• Operate office equipment.

Skills

Customer service

Phone handling

Clerical tasks

Scheduling

Data entry

Confidentiality

Office equipment operation

Education

High School Diploma or equivalent

Tools

EHR

CIS system

Billing systems

Job description

The Administrative Assistant is responsible for providing a wide range of administrative and office support activities for the department and manager.Provides high quality customer service.Answers all incoming calls in a prompt and efficient manner and directs them to the appropriate staff member or department.Ensures immediate attention to all visitors entering the facility.Schedules and logs clients in EHR.Collects, records, and makes deposits according to Livengrin policy.Maintains confidentiality of all patients and patient related information.Maintains fiscal and statistical records.Inputs computer information including posting of daily activities, billing, and CIS information.Types correspondences, psychosocial histories, discharge summaries and reports.Takes staff meeting minutes, as required.Files paperwork and mails correspondences.Completes inventories and orders office supplies.Maintains office cleanliness.Communicates with building maintenance, when needed.Operates office equipment.Performs other related duties as may be required or as assigned.High School Diploma or its equivalent.At least one year experience in a secretarial position, preferably in a health care setting.Familiar with confidentiality rules and regulations.The schedule for this position is Monday to Thursday from 4:00PM to 9:00PM.