Administrative Assistant

The Salvation Army; Fall River (MA); On-site; USD 28,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Pension plan

Health care coverage

Flexible Spending Accounts

Student loan forgiveness

Job summary

The Salvation Army Fall River Corps. is seeking an Administrative Assistant to provide high‑level clerical support to officers and staff. The role emphasizes confidentiality, accuracy, and professional communication in a fast‑paced ministry environment.

Key duties include answering calls, handling mail, maintaining files, processing supplies, and assisting with payroll timesheets. The position offers a competitive hourly pay and robust employee benefits.

Qualifications

• High level of confidentiality, discretion, and judgment.
• Requires a high level of computer expertise related to Microsoft Applications - Word, Excel, Publisher, PowerPoint, etc.
• Must have excellent organizational skills.
• Must be able to communicate effectively in a warm, gracious, and professional manner.
• Requires initiative, detail orientation, and ability to manage multiple projects in a fast-paced environment.
• Demonstrated skills in written correspondence and verbal communication; strong interpersonal abilities.

Responsibilities

• Answer and direct phone calls.
• Sort and open office mail and place in appropriate inboxes.
• Perform general clerical duties (photocopying, faxing, mailing, filing).
• Maintain inventory and process requests for office supplies.
• Submit timesheets to payroll bi-weekly.
• Maintain department files and perform typing duties.
• Handle donations acknowledgments and seasonal program coordination.
• Assist with scheduling social service interviews and holiday assistance.

Skills

Confidentiality

Organization

Multi-tasking

Professional communication

Education

High School Diploma

College/Business School Graduate preferred

Tools

Microsoft Word

Microsoft Excel

Publisher

PowerPoint

Job description

Overview

The Salvation Army’s Fall River Corps., is hiring an Administrative Assistant and offers excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: vacation and sick time, holidays, and up to 3 personal days.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

Location: 290 Bedford Street, Fal River, MA

Hours/week: 30 hours per week

Exemption: Non-exempt

Pay Range: $20.09 - $32.64 per hour

*starting pay varies depending on experience and qualifications*

Provide administrative support to Officers and other staff with a high degree of professionalism, accuracy, judgment, and confidentiality.

This job description is not all inclusive. It is intended to identify the essential duties of the position. Other duties, responsibilities and tasks may be assigned.

Duties & Responsibilities:

General Responsibilities

• Answer and direct phone calls
• Sort and open office mail and place in appropriate inboxes.
• Perform general clerical duties to include but not limited to:
  • Photocopying
  • Faxing
  • Mailing (maintain mailing list, preparing mailing labels, etc)
  • Filing
• Keep inventory and process requests for office supplies
• Maintain routine reports and statistics
• Submit timesheets to payroll on bi-weekly basis
• Perform other related duties as requested.
• Maintain all department files according to office procedures
• Perform all typing duties (including, but not limited to: correspondence, forms, documents, schedules, bulletins, etc.)
• Maintain an adequate Bring up file
• Respond to all donations with a thank you card (monetary and in-kind)
• Schedule social service interviews as required
• Coordinates “clothe a child” holiday assistance
• Help with kids’ recruitment paperwork for summer camp
• Keep the finance database entries up to date
• Help with bank deposits

QUALIFICATIONS

Education Requirements:

High School Diploma

College/Business School Graduate preferred

Work Experience:

At least two (2) years work experience in field

Other Qualifications:

• High level of confidentiality, discretion, and judgment
• Requires a high level of computer expertise related to Microsoft Applications - Word, Excel, Publisher, PowerPoint, etc.
• Must have excellent organizational skills
• Must be able to communicate effectively in a warm, gracious, and professional manner
• Requires a high degree of initiative; highly detail oriented and organized; and able to prioritize and manage multiple projects in a fast-paced environment.
• Demonstrated skills in written correspondence and verbal communication. Excellent interpersonal skills, able to relate professionally and effectively with key internal and external constituencies including fellow staff, volunteers, donors, and board members.
• Must be able to work both autonomously and as part of a team.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Requirements include:

• Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or occasional continuous basis.
• Grasp, push, pull objects such as reference materials, files, file cabinet drawers, and reach overhead.
• Ability to load and to change settings, devices, fixtures, on various equipment used in and around an office environment
• Operate telephone and other electronic communication devices.
• Operate various other office equipment including personal computers, copiers, fax machines, and scanning equipment.
• Ability to lift up to 25 lbs. occasionally.
• Ability to travel throughout the Division via car, train, or airplane.
• Ability to be creative, original, intuitive, and perceptive.
• Ability to think logically and critically.
• Ability to envision a project from beginning to end.
• Ability to solve complex problems, make appropriate judgments and decisions

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.