Administrative Assistant

The Salvation Army USA Eastern Territory; Fall River (MA); On-site; USD 27,675 - 44,964; Part time

Benefits offered by this job

Generous paid time off

Employer funded Pension Plan

Comprehensive health care coverage

Eligibility for student loan forgiveness program

Job summary

The Salvation Army USA Eastern Territory is seeking an Administrative Assistant in Fall River, MA, offering a benefit package, including generous paid time off and comprehensive health coverage. The role involves providing administrative support, maintaining files, and managing office supplies. Candidates should have a high school diploma, computer expertise, and at least two years of relevant experience. This position is non-exempt and requires 30 hours per week, with pay ranging from $20.09 to $32.64 per hour based on experience.

Qualifications

• High level of confidentiality, discretion, and judgment required.
• Minimum of two years of work experience in a professional setting.
• Excellent interpersonal skills and ability to work both autonomously and in a team.

Responsibilities

• Answer and direct phone calls.
• Perform general clerical duties including photocopying and filing.
• Maintain inventory and process requests for office supplies.

Skills

Confidentiality

Organizational skills

Computer expertise (Word, Excel, etc.)

Effective communication

Detail oriented

Education

High School Diploma

College/Business school graduate preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

Microsoft PowerPoint

Job description

Job Overview

The Salvation Army’s Fall River Corps is hiring an Administrative Assistant and offers an excellent benefit package to eligible employees.

Benefits

• Generous paid time off every year that includes vacation and sick time, holidays, and up to 3 personal days
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including short‑term disability, AFLAC and voluntary term life
• Flexible spending accounts
• Eligibility for the Federal Government’s public student loan forgiveness program
• Most importantly – a job with a good purpose!

Location

290 Bedford Street, Fall River, MA

Hours/Week

30 hours per week

Exemption

Non‑exempt

Pay Range

$20.09 - $32.64 per hour (starting pay varies depending on experience and qualifications)

Job Summary

Provide administrative support to Officers and other staff with a high degree of professionalism, accuracy, judgment, and confidentiality.

Duties & Responsibilities

General Responsibilities

• Answer and direct phone calls
• Sort and open office mail and place in appropriate inboxes
• Perform general clerical duties to include but not limited to:
  • Photocopying
  • Faxing
  • Mailing (maintain mailing list, preparing mailing labels, etc)
  • Filing
• Keep inventory and process requests for office supplies
• Maintain routine reports and statistics
• Submit timesheets to payroll on bi‑weekly basis
• Perform other related duties as requested
• Maintain all department files according to office procedures
• Perform all typing duties (including, but not limited to: correspondence, forms, documents, schedules, bulletins, etc.)
• Maintain an adequate Bring up file
• Respond to all donations with a thank‑you card (monetary and in‑kind)
• Schedule social service interviews as required
• Coordinate “clothe a child” holiday assistance
• Help with kids’ recruitment paperwork for summer camp
• Keep the finance database entries up to date
• Help with bank deposits

Qualifications

Education Requirements

High School Diploma

College/Business school graduate preferred

Work Experience

At least two (2) years of work experience in the field

Other Qualifications

• High level of confidentiality, discretion, and judgment
• Requires a high level of computer expertise related to Microsoft applications – Word, Excel, Publisher, PowerPoint, etc.
• Must have excellent organizational skills
• Must be able to communicate effectively in a warm, gracious, and professional manner
• Requires a high degree of initiative; highly detail oriented and organized; and able to prioritize and manage multiple projects in a fast‑paced environment
• Demonstrated skills in written correspondence and verbal communication. Excellent interpersonal skills, able to relate professionally and effectively with key internal and external constituencies including fellow staff, volunteers, donors, and board members
• Must be able to work both autonomously and as part of a team

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Requirements Include

• Sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or occasional continuous basis
• Grasp, push, pull objects such as reference materials, files, file cabinet drawers, and reach overhead
• Ability to load and to change settings, devices, fixtures on various equipment used in and outside an office environment
• Operate telephone and other electronic communication devices
• Operate various other office equipment including personal computers, copiers, fax machines, and scanning equipment
• Ability to lift up to 25 lbs occasionally
• Ability to travel throughout the Division via car, train, or airplane
• Ability to be creative, original, intuitive, and perceptive
• Ability to think logically and critically
• Ability to envision a project from beginning to end
• Ability to solve complex problems, make appropriate judgments and decisions

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the law.

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.