Administrative Assistant

Vermont Tortilla Company; Essex (VT); Hybrid; USD 36,000 - 52,000; Full time

Job summary

The Vermont Tortilla Company is seeking an Administrative Assistant to support daily office operations, improve workflow, and facilitate clear communication across departments. This on-site role offers training and hands-on exposure to production and ownership.

You will handle filing, data entry, proofreading, reports, and basic bookkeeping using QuickBooks, Microsoft Office, and Google Workspace. No formal admin experience required; strong organizational skills and a proactive attitude are

Qualifications

• Basic administrative skills and ability to use computer systems.
• Proficiency in Microsoft Office and Google Workspace.
• Willing to train the right person; no formal Administrative Assistant experience required.
• Familiarity with filing systems, calendar management, and record keeping.

Responsibilities

• Manage filing and office organization.
• Data entry, filing, and record keeping using Microsoft Office and Google Workspace.
• Coordinate calendar management and schedule staff and owners.
• Prepare reports and manage correspondence.
• Support Owners and Production Manager with sell sheets and prep for food shows.
• Process invoices and assist with bookkeeping using QuickBooks.
• Maintain supplies and keep workspace organized.
• Occasional errands, mail pickup, and shipping.

Skills

Microsoft Office

Google Workspace

Organizational skills

Data entry

Proofreading

Tools

QuickBooks

Job description

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and ensure seamless communication across departments. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a collaborative nature to support the Production Manager and company ownership.

We are willing to train the right person, no formal Administrative Assistant experience is required. Basic administrative skills and ability to use computer systems is a must.

Duties

• Manage filing and office organization.
• Perform data entry, filing, and record keeping using Microsoft Office and Google Workspace tools
• Coordinate calendar management and schedule appointments for staff and owners, as needed
• Handle clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Supporting the Owners and Production Manager with tasks such as creating sell sheets, customer correspondence and some preparatory work for food shows.
• Support bookkeeping activities using QuickBooks and assist with basic office management duties
• Process invoices and bills as they come in.
• Maintain office supplies inventory and ensure the workspace remains organized and efficient
• Other duties may be required, which include, but are not limited to running local errands, picking up mail, and shipping out product.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent organizational skills with keen attention to detail and accuracy in proofreading and data entry
• Previous office experience or clerical background demonstrating familiarity with administrative procedures is desired, we will train the selected candidate
• Knowledge of office management practices including filing systems, calendar management, and record keeping
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment

This is an on-site position with some flexibility in schedule. Typical schedule will be Monday-Friday, between the hours of 8am and 3pm. Regular schedule will be set with the selected candidate, as mutually agreed upon. Occasional evening or weekend hours may be requested to support food shows or events, such as Farmers Markets.

Join us as an Administrative Assistant where your enthusiasm, dedication, and organizational expertise will make a meaningful impact every day! We value proactive individuals who thrive on providing exceptional support while fostering a welcoming atmosphere.

Due to the nature of this role, this position will require successful clearance of a background check for employment.

Work Location: In person