Administrative Assistant

Ccsbts; El Segundo (CA); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Health and wellness programs

Opportunities for professional growth

Job summary

CCS Facility Services in El Segundo, CA is seeking a proactive Administrative Assistant to provide essential office support and keep operations running smoothly. The ideal candidate is highly organized, communicates clearly, and can multitask in a fast-paced environment.

You will manage scheduling, handle correspondence in English and Spanish, maintain records, prepare materials, and collaborate with multiple teams.

Qualifications

• 2+ years of Administrative Assistant or similar experience.
• Fluency in English and Spanish is required.
• Familiar with basic budgeting or financial responsibilities.

Responsibilities

• Maintain an organized office environment by managing supplies, equipment and logistics.
• Serve as a liaison between employees, clients and external partners; handle calls, emails and inquiries with professionalism.
• Assist in scheduling appointments, meetings and events; coordinate logistics.
• Prepare, edit and proofread documents, reports and presentations with high accuracy.
• Manage data entry tasks and keep databases and spreadsheets up to date.
• Collaborate with teams; provide administrative support as needed.
• Prepare meeting materials, take minutes, and organize team meetings.

Skills

Bilingual English/Spanish

Strong communication

Organizational multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

## Administrative AssistantApply: El Segundo, CA: Full time: Posted Today: JR107441## **About CCS**CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.## **Acerca de CCS**CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.**About CCS:** CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations. **Job Details:** We are looking for a pro-active and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized, possesses excellent communication skills, and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you! **Key Responsibilities:** * Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.* Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.* Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.* Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.* Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.* Collaborate with various teams within the organization, providing administrative support as needed.* Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings. **Qualifications:** * 2+ year experience as an Administrative Assistant or in a similar role.* Fluency in both English and Spanish is required.* Familiar with basic budgeting or financial responsibilities* Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)* Excellent written and communication skills* Strong organizational and multi-tasking skills* Strong attention to detail* Ability to collaborate in a fast-paced environment.* High school diploma or equivalent **Benefits:** CCS Facility Services’ business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to provide the best employee experience. **A few added bonuses:** * Competitive salary and benefits package.* Opportunities for professional development and advancement.* Dynamic and collaborative work environment.* Health and wellness programs.* Be a part of a growing company’s success. We believe that employing a diverse workforce is central to our success, and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, sexual orientation**,** race, religion, or belief. CCS is committed to a diverse and inclusive workplace. ## **Compensation**$24.00 - $28.00