Office Manager

CCSTX CCS Facility Services - Texas, Inc.; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

CCS Facility Services is seeking an Office Manager to oversee daily administrative and operational functions of our Houston office. The role requires proactive multitasking, strong organizational skills, and meticulous attention to detail to support smooth workflow and collaboration across departments.

The ideal candidate will have proven experience in office management, excellent communication, and the ability to handle budgets, invoices, and HR tasks as needed.

Qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.

Responsibilities

• Supervise and manage administrative staff, ensuring efficient and effective office operations.
• Implement and maintain office policies and procedures to optimize workflow.
• Act as a liaison between different departments, fostering open communication and collaboration.
• Coordinate meetings, conferences, and events, both internal and external.
• Oversee the coordination of facility maintenance and repairs, working closely with relevant stakeholders.
• Assist in budget preparation and monitoring of office-related expenses.
• Process invoices, track expenses, and reconcile financial records.
• Assist in the recruitment process, including onboarding new employees.
• Maintain employee records and support HR functions as needed.
• Manage office equipment and technology resources.
• Troubleshoot basic IT issues or liaise with the IT department for resolution.

Skills

Proven experience as an Office Manager

Excellent organizational skills

Strong communication skills

Interpersonal skills

Ability to multitask

Discretion and confidentiality

Education

Bachelor's degree preferred in business administration

Tools

Microsoft Office Suite

Office software

Job description

About CCS

CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.

Acerca de CCS CCS Facility Services es uno de los proveedores de servicios para edificios más grandes de los Estados Unidos, que brinda servicios de limpieza e ingeniería de instalaciones y edificios a miles de empresas comerciales con un amplio grupo de profesionales experimentados en limpieza e ingeniería. Guiados por un Corazón de Servicio, somos una empresa dedicada a Servir con pasión para superar las expectativas de nuestros clientes.

Job Overview

The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative and operational functions of our office. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities

• Supervise and manage administrative staff, ensuring efficient and effective office operations.
• Implement and maintain office policies and procedures to optimize workflow.
• Act as a liaison between different departments, fostering open communication and collaboration.
• Coordinate meetings, conferences, and events, both internal and external.
• Oversee the coordination of facility maintenance and repairs, working closely with relevant stakeholders.
• Assist in budget preparation and monitoring of office-related expenses.
• Process invoices, track expenses, and reconcile financial records.
• Assist in the recruitment process, including onboarding new employees.
• Maintain employee records and support HR functions as needed.
• Manage office equipment and technology resources.
• Troubleshoot basic IT issues or liaise with the IT department for resolution.

Qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and other relevant office software.
• Familiarity with basic financial and budgeting principles.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of discretion and confidentiality.

Education and Experience

• Bachelor’s degree in business administration or a related field preferred.
• Previous experience in office management or administration is highly desirable.

Equal Opportunity Employer

CCS Facility Services is an Equal Opportunity Employer

Company Overview

CCS Facility Services is one of the largest building service contractors in the United States, providing expert janitorial and facility engineering services to thousands of commercial businesses with a deep bench of experienced cleaning and engineering professionals. Guided by a Service Heart we are a company Built to Serve with a passion to exceed our customer’s expectations.

Join us

Join us in our commitment to providing exceptional facility services and be a key player in our continued growth.