Administrative Assistant

Kay & Associates, Inc.; Edwards (CA); On-site; USD 40,000 - 65,000; Full time

Job summary

Kay and Associates, Inc. is seeking an Administrative Assistant for our Ground Support Equipment/Special Purpose Maintenance contract at NASA Armstrong Flight Research Center.

The successful candidate will perform a range of administrative tasks to support equipment maintenance operations, including processing orders, reporting, record keeping in Excel and Access, and customer service. Strong typing (45 wpm), comprehensive PC software knowledge, and the ability to work with shop leads and

Qualifications

• Minimum 5 years of work experience in an administrative field with substantial computer experience.
• Comprehensive knowledge of administrative assistance practices and personal computer software, including Microsoft Office.
• Typing proficiency of at least 45 words per minute.
• Ability to read and interpret work instructions and other technical guides; comfortable with customer-related calls.
• Experience in automotive/equipment maintenance is desirable.

Responsibilities

• Process Equipment Repair Orders: Accurately process and track repair orders for equipment maintenance.
• Report Preparation: Prepare monthly and periodic reports as required.
• Record Maintenance: Maintain historical files for equipment and update records in Excel spreadsheets and Access databases.
• Documentation Development: Develop and maintain spreadsheets, forms, and documents as needed.
• Customer Service: Handle customer service calls professionally and schedule maintenance with customers and shop leads.
• Transaction Processing: Process credit card transactions accurately and efficiently.
• Training Records: Maintain accurate training records for employees.
• Software Assistance: Assist other employees with questions related to computer software.
• Backup Duties: Serve as a backup for the purchasing/tool crib employee in their absence.
• Additional Tasks: Perform additional administrative tasks as assigned by the Admin Lead.

Skills

Typing 45 wpm

MS Office proficiency

Communication skills

Record keeping

Tools

Excel

Access

Job description

Job Summary:

We are seeking an Administrative Assistant for our Ground Support Equipment/Special Purpose Maintenance contract at the NASA Armstrong Flight Research Center. The ideal candidate will have comprehensive administrative skills and experience, and will be responsible for various administrative tasks to support equipment maintenance operations.

Key Responsibilities:

• Process Equipment Repair Orders: Accurately process and track repair orders for equipment maintenance.
• Report Preparation: Prepare monthly and periodic reports as required.
• Record Maintenance: Maintain historical files for equipment and update records in Excel spreadsheets and Access databases.
• Documentation Development: Develop and maintain spreadsheets, forms, and documents as needed.
• Customer Service: Handle customer service calls professionally and work with customers and shop leads to schedule maintenance.
• Transaction Processing: Process credit card transactions accurately and efficiently.
• Training Records: Maintain accurate training records for employees.
• Software Assistance: Assist other employees with questions related to computer software.
• Backup Duties: Serve as a backup for the purchasing/tool crib employee in their absence.
• Additional Tasks: Perform additional administrative tasks as assigned by the Admin Lead.

Qualifications:

• Experience: Minimum of 5 years of work experience in the administrative field with substantial computer experience.
• Knowledge: Comprehensive knowledge of administrative assistance practices and personal computer software, including Microsoft Office.
• Office Equipment: Familiarity with basic office machines required to perform duties.
• Typing Proficiency: Ability to type at least 45 words per minute.
• Communication Skills: Ability to read and interpret work instructions and other oral and written technical guides. Comfortable with receiving and making customer-related phone calls.
• Automotive/Equipment Maintenance: Experience in the automotive and equipment maintenance field is desirable.
• Background Check and Drug Screening: Successful completion of a background check and pre-employment drug screening are conditions of employment.

Kay and Associates, Inc. is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The "Know Your Rights" Poster is available here: "Know Your Rights" . KAI's EEO Policy Statement is available here: EEO Policy .

Kay and Associates, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [e-mail] or call [phone] and let us know the nature of your request and your contact information.