Administrative Assistant

Rutgers University; Edison (NJ); On-site; USD 50,000 - 75,000; Full time

Job summary

A leading national research university seeks an Administrative Assistant to support the Dean of Students Office. The role involves scheduling, office support, and maintaining operational efficiency while ensuring confidentiality in all matters.

Qualifications

• Knowledge of office administration, organization, coordination, and report writing.

Responsibilities

• Schedules student wellness outreach efforts and various unit meetings.
• Performs office support tasks for Associate and Assistant Deans.
• Maintains confidentiality in department matters.

Skills

Communication

Computer Literacy

Education

Bachelor's Degree

Job description

Position Details

Position Information

Recruitment/Posting Title

Administrative Assistant

Job Category

URA-AFT Administrative

Department

SA-Dean of Students

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Administrative Assistant for the department of Student Affairs. The Administrative Assistant within the Dean of Students Office is responsible for implementing internal office procedures and guidelines to ensure that operational and administrative systems are maintained in an efficient manner consistent with university and office policies.

Among the key duties of the position are the following:

• Assists in the scheduling of all student wellness outreach efforts, workshops, family meetings, and various unit meetings.
• Performs office support tasks for the Associate and Assistant Deans for Case Management, including scheduling appointments, maintaining calendars.
• Assists in the completion of new initiatives, special projects, and work needed to meet the goals of the Dean of Students Case Management Team.
• Regularly works with Maxient (judicial database) and Titanium, which maintains student records, statistics, reports, and documents.
• Assists in supporting the Dean of Students Case Management Team in research activities, perform fiscal support functions relating to student assistance funds.
• Maintains a high degree of confidentiality and sensitivity in all department matters and will work independently toward continued improvement in the operation and functioning of the offices.
  
  

Position Status

Full Time

Hours Per Week

Daily Work Shift

Work Arrangement

FLSA

Nonexempt

Grade

03

Position Salary

Annual Minimum Salary

50065.00

Annual Mid Range Salary

62252.00

Annual Maximum Salary

74438.00

Standard Hours

37.50

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.
  
  

Certifications/Licenses

Required Knowledge, Skills, And Abilities

• Requires good communication skills and computer literacy.
  
  

Preferred Qualifications

• Prefers experience working with confidential medical and personal documentation.
  
  

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Number

25ST0877

Posting Open Date

04/30/2025

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

College Ave (RU-New Brunswick)

City

New Brunswick

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Required

Preferred

Job Industries

• Other