Administrative Assistant

Forsyth County; East Winston (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Forsyth County Department of Social Services is seeking an energetic administrative assistant to support the Director and Deputy Director. The role requires discretion, strong communication, and the ability to manage competing priorities.

Duties include reception, calendar management, drafting correspondence, filing, and coordinating meetings and travel. A high school diploma with experience is required; a higher degree may substitute part of the experience, and a valid driver’s license is

Qualifications

• High school diploma or GED with 4 years of clerical/administrative/office experience.
• Higher education may substitute part or all of the experience.
• Driver's license preferred.

Responsibilities

• Receiving and routing calls.
• Taking messages and routing correspondence including court notices.
• Handling/routing requests and complaints.
• Schedule and maintain director and deputy’s calendar.
• Schedule activities, meetings, registrations, travel, and accommodations.
• Draft/typing of correspondence, agendas, minutes, and reports.
• Maintain filing system for records.
• Exhibit discretion and confidentiality; multi-task and prioritize daily workload.

Skills

Verbal communication

Written communication

Organizational skills

Computer skills

Job description

Forsyth County Department of Social Services is seeking an energetic, friendly, highly motivated person with great communication and customer service skills for the administrative assistant to the Director and Deputy Director.

The position serves as a trusted administrative liaison for the Social Services Director and Deputy and exercises considerable discretion, judgment, confidentiality, and initiative in managing competing priorities, coordinating activities, facilitating communication, and ensuring timely follow-through on matters requiring the Deputy and/or Director’s attention.

This position will perform tasks related to assisting the director with office duties including in person and telephonic reception, meeting preparations, administrative tasks relating to business operations and human resources and coordinating special projects within the functions of the department.

Qualifications

• Graduation from high school or GED and four years of progressively responsible clerical/administrative/office management experience.
• A higher education level may be considered as a substitution for all or part of the experience requirement.
• Valid driver's license preferred.

Primary Responsibilities

• Receiving and routing calls.
• Taking messages and routing correspondences including court notices.
• Handling/routing requests and complaints.
• Schedule/maintain director and deputy’s calendar.
• Scheduling activities, meetings, registrations, travel reservations and accommodations.
• Drafting/typing correspondence, agendas, meeting notices, minutes, media press releases, and reports.
• Maintain filing system for records.
• This position requires computer, office equipment and organizational skills.
• Must have a high level of verbal and written communication skills.
• Serves as recordkeeping for the Health and Human Services Board in conjunction with the Public Health Administrative Assistant. Performs related duties as required.

Candidate must be able to exhibit discretion and confidentiality. Requires the ability to multi task and prioritize daily workload.