Sr. Office Assistant

Forsyth County; Winston-Salem (NC); On-site; USD 36,000 - 54,000; Full time

Job summary

Forsyth County Sheriff's Office seeks a generalist to support the Community Services and Field Services Divisions with office tasks, public contact, scheduling, and data entry.

The role emphasizes community outreach, requires strong organizational skills, and involves interaction with internal and external partners. Work may include evenings, holidays, and weekends to support events.

Qualifications

• Graduation from high school or GED required; higher education may substitute part/all of experience.
• Minimum of one year of office/clerical experience including data entry.
• Knowledge of office policies and procedures helpful.

Responsibilities

• Coordinate logistics for meetings, conferences, and workshops of limited scope.
• Assemble and summarize information for reports from files or resources.
• Process office documents and perform calculations using guidelines.
• Prepare requisitions for supplies, equipment, and maintenance.
• Maintain a limited budget and reconcile records as needed.
• Operate a computer to type, format, and store documentation with standard formats.
• Use word processing and mainframe systems to enter/update data.
• Maintain filing systems and automated data records.
• Prepare routine memoranda and letters; respond to information requests.
• Screen mail, prioritize, and route documents accordingly.
• Perform related work as required.

Skills

Organization

Multitasking

Attention to detail

Public interaction

Data entry

Education

High school diploma or GED

Tools

Word processing software

Mainframe systems

Job description

Performs a variety of office tasks as a generalist in support of the Community Services and Field Services Divisions. Functions include records, reports, filing, public contact, scheduling, office equipment operation, composition and other related job duties. The standard schedule is Monday - Friday, 8:00 a.m. - 5:00 p.m. but hours and days will vary based on Forsyth County Sheriff's Office events and community engagements and will include some evenings, holidays and weekends.An employee in this class independently performs a variety of tasks that involve some scope or consequence in support of the Community Services and Field Services Divisions with a particular focus on Community Outreach functions and will include other administrative areas as needed. The position involves extensive interaction with the community requiring a positive, professional demeanor. Strong organizational skills, ability to multi-task and attention to detail are necessary for coordinating with both internal and external partners. Work requires a general knowledge of office policies and procedures, programs, organizational structure and services to communicate information. Tasks are performed under general supervision.

Physical requirements of the job include, but are not limited to, set-ups and breakdowns at community events. Graduation from high school or GED and at least one year of office/clerical experience to include data entry. A higher education level may be considered as a substitution for all or part of the experience.Serves as unit liaison and provides information and guidance to the agency, partners and community members.

• Coordinates the logistics associated with meetings, conferences, and workshops of limited scope and complexity.
• Assembles and summarizes specific information from files or other resources for the preparation of reports.
• Reviews, verifies, and processes office documents and performs calculations using specific guidelines.
• Prepares and submits requisitions for supplies, equipment, and maintenance.
• Maintains a limited budget; balances and reconciles records with the appropriate authority.
• Operates a computer to type, enter, format, and store a variety of work related documentation with responsibility for choosing from a limited variety of standardized formats.
• Uses word processing and other software packages and/or mainframe system to enter, update, review, edit, and retrieve data.
• Establishes and maintains alphabetical, chronological, or subject matter files and records; maintains data on automated files.
• Prepares routine memoranda and letters; responds to requests for information.
• Screens mail, prioritizes pulls and attaches related documents, and routes appropriately.
• Performs related work as required.