Administrative Assistant

Concern Housing; Terryville (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance 80% paid by agency

Dental Insurance

Vision Insurance

Flexible Spending Accounts

Retirement Plan

403(b) Retirement Plan

Life Insurance Coverage

Paid Time Off

Educational Assistance

Licensure Reimbursement

Internship/Clinical Supervision

Referral Bonuses

Job summary

Concern Housing is seeking an Administrative Assistant to manage general office tasks and certain accounting duties, including cash receipts and data entry for client checks.

The role supports the Director and works with the Maintenance team to keep a current work order system in YARDI, while ensuring filing, compliance, and office operations run smoothly. Monday–Friday, 8am–4pm; salary listed is $43,680 per year.

Qualifications

• Minimum high school diploma with at least four years administrative experience.
• Proficiency in Word and Excel required.

Responsibilities

• Answer agency phones and greet visitors.
• Open, screen, date stamp, and distribute incoming mail; stamp/mail outgoing mail daily.
• Maintain office supply inventory and prepare monthly purchase orders for review.
• Type documents and copies as needed by staff.
• Assist Director/Supervisor with filing tenant charts and LIHTC documents.
• Collaborate with Maintenance to update the work order system in YARDI.
• Oversee office equipment and keep common areas stocked.
• Maintain rent payment system and log cash receipts; process tenant checks.
• Transfer check information to Excel.
• Support care coordination data tracking and required trainings.

Skills

Word

Excel

Administrative Experience

Education

High School Diploma

Tools

YARDI

Job description

Description

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Concern Housing is seeking an Administrative Assistant to be the primary person responsible for general office/administrative assistance as well as certain accounting functions primarily with cash receipts and the data entry/distribution of client checks.

Days/Hours

Monday - Friday; 8am - 4pm

Duties And Responsibilities

• Answers agency phones and greets visitors.


• Opens, screens, date stamps, and distributes incoming mail upon receipt. Stamp/ mail outgoing mail daily.


• Maintains office supply inventory and prepares purchase orders in the 2nd and 3rd week of each month for review before placing the order, as necessary.


• Type documents, letters, etc. and makes copies as needed by SRO staff.


• Assist Director/ Supervisor with secure filing and storage of tenant charts and LIHTC documents and maintain inventory for tax credit audits and OMH supported housing review.


• Assists the Program Director with administrative needs as necessary.


• Collaborate with Property Maintenance department to maintain up to date work order system in YARDI.


• Maintains the Office Equipment Room ensuring proper operations of all agency machines (i.e. copier, fax machine, shredder). Ensures that all office and other supplies in open, common areas are stocked at all times (i.e. paper in fax machine and printer, stationary, restrooms).


• Primary person responsible for keeping the office neat and orderly (e.g., reception area, waiting room, office equipment room, conference room, kichenette, and all other common areas).


• Oversees rent payment system, including copying and logging all cash receipts and processing tenant check payments.


• Transfer and copy all check information onto Excel spreadsheet.


• Work with Director and Supervisor to track health care outcomes and develop/ update care coordination database for ongoing community collaboration.


• Remain current with all Agency required compliance documents and trainings.

Requirements

Minimum High School Diploma with minimum four years administrative experience. Word and Excel required.

Benefits

• Medical Insurance (Agency pays 80% of the premium)


• Affordable Voluntary Dental and Vision Insurance


• Flexible Spending Accounts


• Agency Sponsored Retirement Plan


• Employee Sponsored 403(b) Retirement Plan


• Agency Sponsored Life Insurance Coverage


• an Excellent Paid Time Off Package


• Educational Assistance and Scholarship Programs


• Licensure Reimbursement


• Possible Internship/Clinical Supervision


• Referral Bonuses are also available!

Salary: $43,680/yr

About the Organization

Concern Housing is a non-profit agency committed to helping individuals and families to live in the community with dignity and enhanced opportunities through the provision of housing and support services. We are one of the largest housing agencies of this kind in New York State, currently serving approximately 1,300 individuals and families in over 240 locations. Concern offers a variety of housing options with individualized support services designed to support personal growth and independence. Our workplace culture thrives by embracing diversity and rewarding innovative ideas. Diversity at our agency means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person's talent and strengths.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.