Administrative Assistant

Staffing Connection Inc.; East Greenwich Township (NJ); On-site; USD 35,000 - 50,000; Full time

Job summary

Staffing Connection Inc. is seeking a highly organized Administrative Assistant to support a behavioral health staffing agency. This role is crucial for maintaining daily operations and ensuring all communications and records are handled accurately.

The ideal candidate will have a high school diploma and at least 2 years of related administrative experience. Proficiency in Microsoft Office Suite is needed and experience in staffing or healthcare is a plus.

Qualifications

• Minimum 2 years of experience in an administrative role, ideally in staffing or healthcare.
• Excellent organizational skills with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional verbal and written communication skills.
• Ability to work independently and collaboratively.

Responsibilities

• Provide comprehensive administrative support and manage candidate files.
• Assist in onboarding new hires ensuring compliance requirements are met.
• Serve as the first point of contact for incoming inquiries.
• Maintain organized filing systems for candidate and client information.
• Assist with payroll by collecting and reviewing timesheets.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Microsoft Office Suite

Education

High school diploma or equivalent (Associate's or Bachelor's degree preferred)

Tools

Applicant tracking systems

Job description

Job Title: Administrative Assistant

Location: Bryn Mawr, PA

About the Opportunity

Staffing Connection Inc. is currently working on behalf of a well-established client that is seeking a highly organized and detail-oriented Administrative Assistant to support their growing team. This is a fantastic opportunity for someone with strong administrative skills, looking to work in a fast-paced environment where they can contribute to the operations of an agency dedicated to staffing professionals in the behavioral health field.

Position Overview

The Administrative Assistant will serve as the backbone of this behavioral health staffing agency’s daily operations, providing essential administrative support to the recruiting and client services teams. The ideal candidate will be responsible for ensuring that all records, paperwork, and communications are handled efficiently and accurately, while also being the first point of contact for candidates and clients. This role is integral to the agency's success, as it helps maintain a smooth workflow and positive interactions with both internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support, including scheduling interviews, managing candidate files, and coordinating communication between recruiters, candidates, and clients.
• Assist in the onboarding process for new hires, ensuring all necessary documentation is completed and compliance requirements are met.
• Serve as the agency’s first point of contact for incoming inquiries from clients and candidates, directing them to the appropriate team member as needed.
• Maintain organized and up-to-date filing systems, both digital and physical, ensuring easy access to candidate and client information.
• Assist with payroll administration by collecting and reviewing timesheets, and coordinating with the payroll team to ensure timely payments.
• Draft and distribute internal and external communications, including emails, memos, and candidate/client updates.
• Monitor and manage office supplies, equipment, and general office functions to ensure a well-run workplace.
• Support ongoing projects and perform additional administrative duties as assigned by management.

Qualifications

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• At least 2 years of experience in an administrative role, ideally in staffing, healthcare, or a related field.
• Excellent organizational skills, with strong attention to detail and the ability to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable using applicant tracking systems or other HR software.
• Exceptional verbal and written communication skills.
• Ability to work independently and take initiative, while also collaborating effectively with the team.
• Previous experience in the behavioral health or healthcare staffing industry is a plus but not required.