Administrative Assistant

Leonardo DRS; Eagan (MN); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Parental leave

Tuition reimbursement

Professional development

Life and disability insurance

Job summary

Leonardo DRS is seeking an administrative support professional for our Combat Systems (Undersea) Center of Excellence in Eagan, MN. This on-site role focuses on calendar management, travel coordination, and reports, with responsibilities across reception, travel, events, and document control.

You will work under normal supervision, develop resolutions to moderate problems, and interact with colleagues across levels and cultures.

Qualifications

• High school diploma or GED required.
• 2 years experience in progressively responsible and varied office duties.
• Excellent writing and interpersonal communication skills.
• Demonstrated ability to make independent judgment.
• Proficient knowledge with Microsoft Word, Excel and PowerPoint.
• Team player, ability to work independently while meeting deadlines, handles a high volume of work.

Responsibilities

• Work under normal supervision.
• Develop resolutions to an assortment of problems varying from limited to moderate complexity.
• Provide calendar management and meeting coordination.
• Coordinate travel arrangements, expense report processing and reimbursement.
• Assist in planning and implementing conferences and special events; assist in making any necessary room rental, reservation or catering arrangements.
• Prepare routine reports as assigned, with guidance for format layout.
• Ensure that reports are received by all required individuals.
• Create graphs and charts for various projects using spreadsheet and graphics software.
• Greet visitors and direct to appropriate destination; maintain visitor sign-in log and update visitor board; issue office passes and update security system.
• Screen and direct telephone calls from employees and external customers; answer questions and/or refer inquiry to appropriate person.
• Establish and maintain filing systems for various confidential files and records.
• Prepare meeting agenda and distribute information as appropriate.
• Arrange Video Teleconferencing meetings.
• Distribute mail and faxes both inbound and outbound in a timely manner.
• Maintain office inventory supplies.
• Contribute to the fulfillment of projects and organizational objectives.
• Ability to interact effectively at all levels and across diverse cultures.

Skills

Excellent writing and interpersonal

Independent judgment

Team player / works independently

Handles high volume of work

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job ID: 115954

The Leonardo DRS Naval Electronics business provides leading naval computing infrastructure, network and data distribution and middleware enterprise services, as well as world-class manufacturing and support capabilities.

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Business Unit: Naval Electronics
Location: Twin Cities, MN
Career Functional Area: Administrative
Telework Type: N/A - Fully Onsite
Relocation Available: No
Type: Full Time
Schedule: 9/80

Job Summary

In this position you will provide administrative support for our Combat Systems (Undersea) Center of Excellence located in Eagan, MN.

Job Responsibilities

• Work under normal supervision
• Develop resolutions to an assortment of problems varying from limited to moderate complexity
• Provide calendar management and meeting coordination
• Coordinate travel arrangements, expense report processing and reimbursement
• Assist in planning and implementing conferences and special events; assist in making any necessary room rental, reservation or catering arrangements
• Prepare routine reports as assigned, with guidance for format layout
• Ensure that reports are received by all required individuals
• Create graphs and charts for various projects using spreadsheet and graphics software
• Greet visitors and direct to appropriate destination
  • Maintain visitor sign-in log and may update visitor board
  • Issue office passes and update security system
• Screen and direct telephone calls from employees and external customers
  • Answer questions and/or refer inquiry to appropriate person and follow up as necessary
• Establish and maintain filing systems for various confidential files and records
• Prepare meeting agenda and distribute information as appropriate
• Arrange Video Teleconferencing meetings
• Distribute mail and faxes both inbound and outbound in a timely manner
• Maintain office inventory supplies
• Contribute to the fulfillment of projects and organizational objectives
• Ability to interact effectively at all levels and across diverse cultures.
• Performs other duties as required

Qualifications

• High school diploma or GED
• 2 years experience in progressively responsible and varied office duties
• Excellent writing and interpersonal communication skills
• Demonstrated ability to make independent judgment
• Proficient knowledge with Microsoft Word, Excel and PowerPoint
• Team player, ability to work independently while meeting deadlines, handles a high volume of work

The salary range for this position is $21.69/hour - $31.00/hour. This range reflects the good faith estimate of pay the employer is willing to offer at the time of posting. Several factors can influence the pay scale, including but not limited to: Federal contract labor categories and contract wage rates, collective bargaining agreements, geographic location, business considerations, scope, and responsibilities of the position, local or other applicable market conditions, and internal equity. Other factors include the candidate’s qualifications such as prior work experience, specific skills and competencies, education/training, and certifications. In addition to base pay, employees may be eligible for: annual performance-based bonuses, equity awards, and overtime pay (for non-exempt employees as applicable. Our benefits package includes comprehensive health insurance (medical, dental, vision), employer matching 401(k) retirement plan, paid time off including vacation, holidays, and sick leave (including ant state-mandated paid sick leave), parental leave benefits, tuition reimbursement, professional development support, and life and disability insurance coverage.

Taking care of our people is a top priority at Leonardo DRS. We are proud to offer competitive salaries and comprehensive benefits, including medical, dental, and vision coverage, a company contribution to a health savings account, telemedicine, life and disability insurance, legal insurance, and a 401(k) savings plan. We champion wellness programs that focus on physical, emotional, and financial well-being. We develop our talent by offering programs and activities to support career-growth, professional development, and skill enhancement. And we understand there is more to life than work, and the importance of offering flexible work schedules with our 9/80 program, competitive vacation, health/emergency leave, paid parental leave, and community service hours.
*Some employees are eligible for limited benefits only

Leonardo DRS, Inc. and its subsidiaries provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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