Administrative Assistant

Edgewood Properties Inc.; Dover, Northern (NJ, KY); Hybrid; USD 22,000 - 30,000; Part time

Job summary

Edgewood Properties Inc. is seeking a part-time Administrative Assistant based in Dover, NJ.

The role provides essential administrative support to ensure daily operations run smoothly, coordinating with the owner and operations manager, and handling scheduling, filing, and communications. The ideal candidate is bilingual in Spanish with at least 2 years of office experience, preferably in construction or painting.

Qualifications

• Must be bilingual (Spanish).
• High school diploma or equivalent; associate degree or business administration coursework preferred.
• Minimum of 2 years of administrative or office experience; construction or painting industry experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Experience with accounting software such as QuickBooks is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Professional, dependable, and able to stay on task.

Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Skills

Bilingual (Spanish)

Organization

Communication

Independent work

Education

High school diploma or equivalent

Associate degree or business admin coursework preferred

Tools

Microsoft Office

Accounting software (QuickBooks)

Job description

We're currently seeking a part-time Administrative Assistant

This position will be based out of our office in Dover, NJ

Working Conditions:

Office BasedPart time hours 7am-12pm Mon-Fri (20-30 hours per week with flexibility - mornings preferred)

Position Summary:
The Administrative Assistant provides administrative support to ensure the efficient daily operation of the painting company.

This position works closely with the owner, supports project scheduling and daily to do lists, assists with general organization, following up daily and communicating regularly with the operations manager.

responsibilities

Key Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

qualifications

Qualifications

• Must be bilingual (Spanish)
• High school diploma or equivalent required; associate degree or business administration coursework preferred.
• Minimum of 2 years of administrative or office experience; construction or painting industry experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook) and office management software.
• Experience with accounting software such as QuickBooks is preferred.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently while managing multiple priorities.
• Professional, dependable, and able to stay on task

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.