Administrative Assistant

Edgewood Properties; Dover (AR); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Medical, dental, and vision benefits

Life insurance

401(k)

On-site gym

Housing discounts

Home appliance discounts

Corporate team environment

Opportunities for advancement

Job summary

True Tone Painting in Dover, NJ seeks a part-time Administrative Assistant to support the painting division daily. You will handle phone and email inquiries, maintain calendars, and organize project files to keep operations running smoothly.

You will assist with timesheets, office supplies, and basic marketing tasks, working closely with the owner and operations manager. This role offers flexible hours and a friendly, team-oriented environment.

Qualifications

• Provide administrative support to ensure efficient daily operations.
• Support scheduling and maintain calendars for the owner.
• Maintain customer records and project files, and manage filing systems.
• Order office supplies and related items; assist with timesheets.

Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Skills

Administrative support

Calendar management

Customer records

Office administration

Tools

Microsoft Office

Job description

Overview

True Tone Painting

We’re currently seeking a part-time Administrative Assistant for our painting division.

This position will be partl-time and be based out of our office in Dover, NJ

Position Summary:

The Administrative Assistant provides administrative support to ensure the efficient daily operation of the painting company.

This position works closely with the owner, supports project scheduling and daily to do lists, assists with general organization, following up daily and communicating regularly with the operations manager.

Responsibilities

Key Responsibilities

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

Qualifications

Qualifications

• Answer incoming phone calls, emails, and customer inquiries in a professional and courteous manner.
• Coordinate calendar for company owner
• Maintain customer records, project files, and company databases.
• Order office supplies, paint materials, and other job-related items as directed.
• Assist with employee records and timesheet collection.
• Monitor project schedules and communicate updates to field staff.
• Support owner with administrative tasks and document management.
• Maintain established labor cost tracking report
• Track insurance certificates and compliance documentation.
• Maintain organized filing systems for electronic and paper records.
• Assist with marketing activities, including website creation support
• Perform general office duties, including copying, scanning, filing, and data entry.

• In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,
• life insurance, a 401(k) and a corporate team environment with opportunity of advancement.
• Also includes on-site company fitness gym, discounts on housing and home appliances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.