Administrative Assistant

Home Health Agency - Arizona; Denver (CO); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and paid sick time

401(k)

Referral program

Job summary

Team Select Home Care seeks an Administrative Assistant to support the Director of Operations with data entry, typing, and project tasks in a collaborative office setting. You will prepare memos, charts, and reports, and ensure accuracy and confidentiality in handling sensitive information.

The role emphasizes professional communication with internal and external customers, maintaining organized records, and supporting People Services and Operations teams as needed.

Qualifications

• High school diploma or equivalent.
• Proficiency in data entry and document preparation.
• Strong written and verbal communication and organization skills.

Responsibilities

• Assist Director of Operations with data entry and administrative tasks.
• Prepare correspondences, memos, charts, tables and reports; proofread for accuracy.
• Maintain confidentiality of patient, agency, and employee information.
• Answer phones professionally and manage messages.
• Maintain organized spreadsheets and logs; support other Operations staff as needed.
• Submit documents within required timeframes.

Skills

Verbal communication

Written communication

Computer skills

Multitasking

Adaptability

Interpersonal skills

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Data entry tools

Job description

The Administrative Assistant is an employee who performs data entry and other duties assigned. In this role, you will report to the Director of Operations.

Supervisory Responsibilities: None

Duties/Responsibilities

• Assist Director of Operations as directed to include at a minimum: device training, projects as assigned, scanning/faxing, references, data entry
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes.
• Responsible for accuracy and clarity of final copy
• Able to communicate effectively with internal and external customers in a positive and effective manner
• Attains goals as set forth in annual performance evaluation
• Submits documentation within required timeframes
• Maintains strict confidentiality on patient, agency, and employee matters
• Maintains spreadsheets/logs as requested
• Cross-trained to assist People Services and other Operations personnel
• Answers phones as necessary/assigned in a professional manner. Takes messages or fields/answers all routine and non-routine questions
• Maintains a neat and clean work environment
• Performs other duties as assigned

Required Skills/Abilities/Knowledge

• Excellent verbal and written communication skills
• Excellent computer skills with ability to data enter, scan, fax, run reports and utilize other electronic forms
• Excellent organization skills with ability to multitask
• Able to effectively deal with change
• Able to successfully interact with people in face-to-face situations as well as by telephone in a professional and effective manner
• Possesses excellent problem-solving techniques and abilities

Education/Experience/Licenses/Certifications

High School Graduate or equivalent

Physical Requirements

• Requires the ability to write, dictate or use a keyboard to communicate directives
• Utilizes proper body mechanics in various environments
• Requires the ability to function in multiple environments due to travel requirements

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

FLSA Status : Non-Exempt

EEO Status : Administrative Support Worker

Benefits + Perks of Joining the Team Select Family

• Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Sick Time
• 401(k)
• Referral Program

Pay Range: $XX.XX - $XX.XX / hour

Team Select Home Care reserves the right to change the above job description and qualifications without notice. Team Select Home Care will not discriminate against you on the basis of race, color, religion, national origin, sex, sexual preference, disability, political belief, veteran status, age, or any other status protected by law. Team Select Home Care is an employment-at-will employer.