Administrative Assistant

Aquent; Denver (CO); Remote; USD 60,000 - 80,000; Full time

Job summary

Aquent is looking for a Marketing Administrative Assistant to enhance the operational efficiency of their marketing team in Denver. The role involves various administrative tasks, such as coordinating meetings and managing marketing assets, which allows for significant autonomy. Ideal candidates should have 2-4 years of experience, strong organizational skills, and proficiency in Microsoft Office, while also demonstrating a passion for the beauty industry.

Benefits

Subsidized health, vision, and dental plans

Paid sick leave

Retirement plans with a match

Free online training through Aquent Gymnasium

Qualifications

• Prior administrative experience (2-4 years) in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and oral communication skills.

Responsibilities

• Coordinate meetings and manage travel arrangements.
• Handle confidential materials and assist with event coordination.
• Proofread marketing materials and implement price adjustments.

Skills

Organizational skills

Communication

Attention to detail

Proficiency in Microsoft Office Suite

Education

2-4 years of prior administrative experience

Job description

Become an integral part of a leading global beauty brand, partnering with Aquent! This exciting opportunity allows you to leverage your beauty industry knowledge and administrative expertise to make a direct impact on the marketing team’s success. You will be a key player in ensuring smooth operations and contributing to the efficiency of marketing campaigns.
As a Marketing Administrative Assistant, you’ll be the go-to person for a variety of essential tasks, empowering the team to focus on strategic initiatives. Your organizational skills and attention to detail will shine as you manage assets, implement price adjustments, proofread materials, and provide overall administrative support. This role offers a significant level of autonomy, allowing you to take ownership and showcase your abilities.
What You’ll Do:

• Coordinate meetings, conference calls, and in-person appointments, ensuring seamless communication of details to all participants.
• Manage travel arrangements and complete expense reports with accuracy and efficiency.
• Assist with event coordination, contributing to the success of marketing initiatives.
• Handle confidential materials with discretion and professionalism.
• Pull assets, make edits, and proofread marketing materials, ensuring accuracy and brand consistency.
• Update price adjustments, maintaining accurate pricing information.
• Provide general administrative support to the marketing team.
• Create presentations when needed, showcasing your ability to synthesize information effectively.

Must-Haves:

• 2-4 years of prior administrative experience, demonstrating a proven track record of success in a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and oral communication skills, enabling clear and effective communication with team members and stakeholders.
• Ability to prioritize and handle multiple tasks, demonstrating strong organizational and time-management skills.
• Ability to work independently and responsibly in a work-from-home environment, showcasing self-motivation and initiative.
• A general understanding of the beauty industry.

The target hiring compensation range for this role is $23.30 to $25.89 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

About Aquent Talent:
Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.

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Client Description

Global beauty company specializing in cosmetics, skincare, haircare, and fragrance. Operates with a strong focus on innovation, sustainability, and diversity, offering workers opportunities to work with leading brands, cutting-edge research, and a fast-paced, dynamic environment. The company values creativity, entrepreneurship, and professional growth, making it an exciting place for those passionate about beauty, marketing, science, and digital transformation.