Administrative Assistant

Jetro / Restaurant Depot; Dayton (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer match

Paid time off

Paid company holidays

Tuition reimbursement

Supplemental benefits

Job summary

Jetro / Restaurant Depot in Dayton, OH is seeking an Administrative Assistant / Cash Room Manager to oversee payroll, cash handling, and administrative duties ensuring accuracy and compliance. You will support onboarding, verify I-9s, monitor timecards, prepare payroll reports, maintain records, and uphold cash control procedures in a secure environment.

This role requires attention to detail, strong organizational skills, and ability to coordinate with management and front-end teams to keep

Qualifications

• Experience in administrative, payroll, cash handling, or financial operations.
• Strong documentation accuracy and compliance.
• Ability to manage multiple tasks across admin and financial functions.
• High attention to detail.
• Strong organizational and problem-solving skills.
• Basic proficiency in Microsoft Office.

Responsibilities

• Support onboarding processes and coordination of required documentation.
• Ensure I-9 employment verification and records accuracy.
• Monitor timecards for accuracy and compliance.
• Prepare and submit weekly payroll reporting.
• Maintain administrative records and postings.
• Oversee daily cash room operations and ensure security of funds.
• Ensure compliance with cash handling policies and audit requirements.
• Monitor cash counts, reconciliations, and investigate variances.
• Maintain cash records and reporting documentation.
• Ensure controls for cash access, transactions, and storage.
• Coordinate with management, front-end, and operations teams.
• Identify risks or compliance gaps and implement corrective actions.
• Maintain organization, security, and cleanliness of admin and cash areas.

Skills

Payroll processing

Cash handling

Documentation accuracy

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Microsoft Office

Tools

Microsoft Excel

Outlook

Payroll software

Job description

Job Summary

The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.

Key Responsibilities

• Support new hire onboarding processes, including coordination of required documentation and onboarding materials
• Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements
• Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed
• Prepare and submit weekly payroll reporting in accordance with company timelines
• Maintain accurate administrative records, documentation, and required postings
• Oversee daily cash room operations to ensure accurate handling, processing, and security of funds
• Ensure compliance with all company cash handling policies, procedures, and audit requirements
• Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved
• Maintain accurate cash records and reporting documentation
• Ensure proper controls are in place for cash access, transactions, and secure storage
• Coordinate with management, front-end, and operational teams to support administrative and financial processes
• Identify risks, inconsistencies, or compliance gaps and escalate or implement corrective actions
• Maintain organization, security, and cleanliness of both administrative and cash handling areas

Qualifications

• Previous experience in administrative, payroll, cash handling, or financial operations
• Strong understanding of documentation accuracy, compliance, and cash control procedures
• Ability to manage multiple responsibilities across administrative and financial functions
• High level of attention to detail and accuracy
• Strong organizational, analytical, and problem-solving skills
• Basic proficiency in Microsoft Office (Excel, Outlook, etc.)

Preferred Qualifications

• Experience with onboarding, I-9 processing, payroll, and cash handling operations
• Familiarity with audit standards and internal controls
• Experience in retail, warehouse, or high-volume operational environments

Work Environment / Expectations

Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.

Benefits & Perks

• Medical, Dental, and Vision Insurance Coverage
• 401(k) Retirement Plan with Employer Match
• Paid Time Off (PTO) in accordance with company policy
• Six (6) Paid Company Holidays
• Tuition Reimbursement Program (subject to eligibility and plan guidelines)
• Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)
• Competitive and Comprehensive Benefits Package Designed to Support You and Your Family
• All benefits are subject to eligibility requirements and plan terms