Administrative Assistant / Cashroom Manager

Jetro Restaurant Depot; Richmond (VA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan with Employer 3

Paid Time Off (PTO)

Six Paid Company Holidays

Tuition Reimbursement

Supplemental Benefits

Comprehensive Benefits Package

Eligibility subject terms

Job summary

Jetro Restaurant Depot is seeking an Administrative Assistant / Cash Room Manager to oversee payroll, onboarding, I‑9 processing, and cash handling operations. You will maintain accurate records, monitor timecards, and ensure strict compliance with audit requirements.

The role requires strong attention to detail, organized administration, and collaboration with management and front-line teams to support financial processes.

Qualifications

• Experience in administrative, payroll, or financial operations.
• Strong documentation accuracy and compliance with policy.
• Ability to manage multiple admin and financial tasks with precision.

Responsibilities

• Oversee onboarding documentation and employment materials.
• I-9 verification and maintaining employee records per regulations.
• Monitor timecards for accuracy and address discrepancies.
• Prepare and submit weekly payroll reports.
• Maintain administrative records and required postings.
• Manage daily cash room operations and cash handling security.
• Ensure compliance with cash handling policies and audits.
• Track cash counts, reconciliations, and resolve variances.
• Maintain cash records and reporting documentation.
• Implement controls for cash access and secure storage.
• Coordinate with management and operations on admin/financial processes.
• Identify risks or gaps and initiate corrective actions.
• Keep administrative and cash areas organized and secure.

Skills

Payroll processing

Cash handling

Documentation accuracy

Attention to detail

Organizational skills

MS Office (Excel, Outlook)

Tools

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.

Key Responsibilities

• Support new hire onboarding processes, including coordination of required documentation and onboarding materials
• Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements
• Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed
• Prepare and submit weekly payroll reporting in accordance with company timelines
• Maintain accurate administrative records, documentation, and required postings
• Oversee daily cash room operations to ensure accurate handling, processing, and security of funds
• Ensure compliance with all company cash handling policies, procedures, and audit requirements
• Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved
• Maintain accurate cash records and reporting documentation
• Ensure proper controls are in place for cash access, transactions, and secure storage
• Coordinate with management, front-end, and operational teams to support administrative and financial processes
• Identify risks, inconsistencies, or compliance gaps and elevate or implement corrective actions
• Maintain organization, security, and cleanliness of both administrative and cash handling areas

Qualifications

• Previous experience in administrative, payroll, cash handling, or financial operations
• Strong understanding of documentation accuracy, compliance, and cash control procedures
• Ability to manage multiple responsibilities across administrative and financial functions
• High level of attention to detail and accuracy
• Strong organizational, analytical, and problem‑solving skills
• Basic proficiency in Microsoft Office (Excel, Outlook, etc.)

Preferred Qualifications

• Experience with onboarding, I-9 processing, payroll, and cash handling operations
• Familiarity with audit standards and internal controls
• Experience in retail, warehouse, or high-volume operational environments

Work Environment / Expectations

Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.

Benefits & Perks

• Medical, Dental, and Vision Insurance Coverage
• 401(k) Retirement Plan with Employer Match
• Paid Time Off (PTO) in accordance with company policy
• Six (6) Paid Company Holidays
• Tuition Reimbursement Program (subject to eligibility and plan guidelines)
• Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)
• Competitive and Comprehensive Benefits Package Designed to Support You and Your Family
• All benefits are subject to eligibility requirements and plan terms

Job Ref #: e9146132-89a6-4198-85db-9ed6a45b197f

Date Posted: 2024-12-16