Administrative Assistant / Cashroom Manager

Jetro Restaurant Depot; Madison (WI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Employer Match

PTO

Paid Holidays

Tuition Reimbursement

Additional voluntary benefits

Job summary

Jetro Restaurant Depot is seeking an Administrative Assistant / Cash Room Manager to oversee administrative, payroll, and cash handling operations. This role supports onboarding, I-9 processing, timecard monitoring, payroll reporting, and cash control while ensuring compliance with company policies and audit requirements.

The position involves coordinating with management, front-end, and operations teams to maintain accurate records, secure cash handling practices, and efficient workflows in a

Qualifications

• Experience in administrative, payroll, cash handling, or financial operations.
• Strong accuracy in documentation and cash control procedures.
• Ability to manage multiple administrative and financial tasks with attention to detail.

Responsibilities

• Support onboarding and required documentation for new hires.
• Ensure I-9 completion and employee records comply with regulations.
• Monitor timecards for accuracy and escalate discrepancies.
• Prepare and submit weekly payroll reporting.
• Maintain accurate administrative records and postings.
• Oversee daily cash room operations and secure handling of funds.
• Ensure compliance with cash handling policies and audits.
• Track cash counts, reconciliations, and resolve variances.
• Coordinate with management and operations to support financial processes.
• Identify risks or compliance gaps and implement corrective actions.
• Keep administrative and cash areas organized, secure, and clean.

Skills

Payroll

Cash handling

Documentation

Compliance

Timecards

Microsoft Office

Tools

Microsoft Office Suite

Job description

Job Summary

The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.

Job Details

The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling operations to ensure accuracy, compliance, and operational efficiency. This role supports new hire onboarding, employment documentation, timecard monitoring, payroll reporting, and cash control processes while maintaining alignment with company policies and audit requirements.

Key Responsibilities

• Support new hire onboarding processes, including coordination of required documentation and onboarding materials
• Ensure completion and accuracy of I-9 employment verification and employee records in accordance with company and regulatory requirements
• Monitor employee timecards for accuracy and compliance, escalating discrepancies as needed
• Prepare and submit weekly payroll reporting in accordance with company timelines
• Maintain accurate administrative records, documentation, and required postings
• Oversee daily cash room operations to ensure accurate handling, processing, and security of funds
• Ensure compliance with all company cash handling policies, procedures, and audit requirements
• Monitor cash counts, reconciliations, and variances, ensuring discrepancies are investigated and resolved
• Maintain accurate cash records and reporting documentation
• Ensure proper controls are in place for cash access, transactions, and secure storage
• Coordinate with management, front-end, and operational teams to support administrative and financial processes
• Identify risks, inconsistencies, or compliance gaps and escalate or implement corrective actions
• Maintain organization, security, and cleanliness of both administrative and cash handling areas

Qualifications

• Previous experience in administrative, payroll, cash handling, or financial operations
• Strong understanding of documentation accuracy, compliance, and cash control procedures
• Ability to manage multiple responsibilities across administrative and financial functions
• High level of attention to detail and accuracy
• Strong organizational, analytical, and problem-solving skills
• Basic proficiency in Microsoft Office (Excel, Outlook, etc.)

Preferred Qualifications

• Experience with onboarding, I-9 processing, payroll, and cash handling operations
• Familiarity with audit standards and internal controls
• Experience in retail, warehouse, or high-volume operational environments

Work Environment / Expectations

Combination of office and secured cash room environment. Requires working with documentation, payroll systems, and cash handling processes while maintaining strict adherence to security and compliance protocols. May require schedule flexibility to meet payroll and operational deadlines.

Benefits & Perks

• Medical, Dental, and Vision Insurance Coverage
• 401(k) Retirement Plan with Employer Match
• Paid Time Off (PTO) in accordance with company policy
• Six (6) Paid Company Holidays
• Tuition Reimbursement Program (subject to eligibility and plan guidelines)
• Additional Voluntary Supplemental Benefits (may include life insurance, disability coverage, employee assistance programs, and other optional benefits)
• Competitive and Comprehensive Benefits Package Designed to Support You and Your Family
• All benefits are subject to eligibility requirements and plan terms

Job Ref #: 3af8560d-3746-4dc3-8472-1f8b4f4d0699
Date Posted: 2024-12-16