Administrative Assistant

Crow Family Inc.; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Crow Holdings is seeking an experienced Administrative Assistant to support multiple senior leaders. The role requires proactive, detail-oriented individuals who thrive in fast-paced teams and are comfortable managing multiple priorities.

Responsibilities include calendar management, travel planning, expense tracking, document preparation with charts/graphics, and supporting key stakeholder meetings. This is an in-office position at our Dallas Old Parkland Headquarters.

Qualifications

• 10+ years of administrative experience supporting senior leadership.
• Domestic and international travel arrangements experience.
• Proficient in MS Office including Outlook for calendars and contacts.
• Strong time management and organizational skills with initiative.
• Experience using Concur for travel and expense management.
• Confidential, empathetic, and diplomatic in all interactions; operates with integrity.
• Role is fully in-office at Dallas Old Parkland Headquarters.

Responsibilities

• Manage multiple calendars, emails, and travel itineraries.
• Prepare, submit, and track expense reports.
• Prepare documents including presentations and reports with graphics and spreadsheets.
• Maintain contact lists and handle inbound mail, courier, and shipping.
• Organize and retain documents per retention procedures.
• Assist with special projects and key stakeholder meetings/events.
• Provide backup front desk coverage as needed.

Skills

Calendar management

Travel planning

Expense reporting

MS Office (Outlook)

Time management

Interpersonal skills

Concur

Tools

MS Office

Outlook

Concur

Job description

Position Summary

Crow Holdings is seeking an experienced Administrative Assistant to support multiple senior leaders. The ideal candidate is proactive, detail-oriented, and experienced in supporting fast-paced, high-performing teams.

Primary Responsibilities

• Manage multiple calendars, tasks, email communication, as well as planning travel and managing itineraries
• Prepare, submit, and track expense reports
• Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
• Retain lists with key business contacts; handle all inbound mail, courier and overnight shipping
• Maintain relevant documents including scanning, saving and organizing folder structures in accordance with document retention procedures
• Assist with special projects as needed, including planning for key stakeholder meetings and events
• Provide backup coverage for Crow Holdings front desk as needed

Desired Skills & Experience

• 10+ years of administrative experience supporting senior leadership, presenting a polished professional presence and excellent interpersonal skills
• Experience making domestic and international travel arrangements to coordinate airlines, hotels and ground transportation
• Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
• Excellent time management and organization skills including the ability to prioritize, support, and anticipate manager needs with initiative and enthusiasm
• Proficient using Concur for travel and expense management
• Confidential, empathetic and diplomatic in all interactions; operates with highest integrity
• Please note this role is fully in-office at our Dallas Old Parkland Headquarters