Administrative Assistant

Crow Holdings; Dallas (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Crow Holdings is looking for an experienced Administrative Assistant to support multiple senior leaders in Dallas. The role requires managing calendars, travel plans, and various correspondence. The ideal candidate should have over 10 years of administrative experience, exceptional interpersonal skills, and proficiency in MS Office.

This position is fully in-office at the Dallas Old Parkland Headquarters, emphasizing the need for strong organizational skills and the ability to manage a fast-paced environment effectively.

Qualifications

• 10+ years of administrative experience supporting senior leadership with a polished professional presence.
• Expertise in arranging domestic and international travel.
• Proficiency in MS Office, particularly in Outlook for calendar management.

Responsibilities

• Manage multiple calendars and plan travel itineraries.
• Prepare and track expense reports.
• Create documents such as presentations and reports.
• Maintain relevant documents and handle inbound mail efficiently.

Skills

Administrative experience

Interpersonal skills

Time management

Organization skills

Travel coordination

Confidentiality

Tools

MS Office

Concur

Job description

Crow Holdings is seeking an experienced Administrative Assistant to support multiple senior leaders. The ideal candidate is proactive, detail-oriented, and experienced in supporting fast‑paced, high‑performing teams.

Primary Responsibilities

• Manage multiple calendars, tasks, email communication, and plan travel and itineraries.
• Prepare, submit, and track expense reports.
• Prepare documents including correspondence, presentations, and reports with graphics, charts, and graphs, and spreadsheets.
• Maintain lists of key business contacts; handle all inbound mail, courier, and overnight shipping.
• Maintain relevant documents, including scanning, saving, and organizing folder structures in accordance with document retention procedures.
• Assist with special projects as needed, including planning for key stakeholder meetings and events.
• Provide backup coverage for Crow Holdings front desk as needed.

Desired Skills & Experience

• 10+ years of administrative experience supporting senior leadership, presenting a polished professional presence and excellent interpersonal skills.
• Experience making domestic and international travel arrangements, coordinating airlines, hotels, and ground transportation.
• Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists.
• Excellent time management and organization skills, including the ability to prioritize, support, and anticipate manager needs with initiative and enthusiasm.
• Proficient using Concur for travel and expense management.
• Confidential, empathetic and diplomatic in all interactions; operates with highest integrity.
• Please note this role is fully in‑office at our Dallas Old Parkland Headquarters.