Administrative Assistant

SATCON Inc; Dallas (TX); Hybrid; USD 45,000 - 58,000; Full time

Benefits offered by this job

Competitive health insurance

Paid time off (PTO)

Professional growth environment

Job summary

A premier IT consulting firm based in Dallas is seeking a detail-oriented Administrative Assistant to support daily operations. This hybrid role combines in-office coordination and remote clerical tasks. Responsibilities include managing schedules, coordinating office logistics, and assisting with documentation. The ideal candidate should have 2-5 years of admin experience and proficiency in Microsoft Office. Salary ranges from $45,000 to $58,000 annually, alongside competitive benefits.

Qualifications

• 2–5 years of experience in an administrative or office management role.
• Advanced proficiency in Microsoft Office Suite and experience with cloud-based collaboration tools.
• Ability to manage complex schedules and multi-task without errors.

Responsibilities

• Manage daily operations at the office including mail handling and supply procurement.
• Coordinate internal and external meetings, optimizing executive calendars.
• Prepare professional reports, memos, and presentations for client engagements.
• Arrange travel logistics for consulting teams, including flights and accommodations.
• Serve as a point of contact for vendors and partners.
• Update and maintain internal records, ensuring corporate documentation is accessible.

Skills

Organizational ability

Communication skills

Microsoft Office Suite

Experience with cloud-based tools

Education

Associate’s or Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Slack

Google Workspace

Job description

Job Title

Administrative Assistant (Hybrid)

Location

17440 North Dallas Parkway, Suite 108, Dallas, Texas 75287

Department

Corporate Operations / Administration

Employment Type

Full-Time

About Satcon

Satcon is a premier IT consulting and software solutions provider based in Dallas, Texas. As an Inc. 5000 honoree, we specialize in empowering global enterprises through high-end ERP applications, business intelligence, and digital transformation. Our success is built on a foundation of operational excellence and technical expertise. We are currently seeking a highly organized and proactive Administrative Assistant to support our Dallas headquarters and ensure the seamless execution of our daily business operations.

Role Overview

The Administrative Assistant will play a critical role in maintaining the organizational heartbeat of Satcon. This hybrid position requires a blend of in-office coordination and remote administrative support. You will work closely with our leadership and consulting teams to manage schedules, coordinate office logistics, and provide high-level clerical support. We are looking for a professional who is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced consulting environment.

Primary Responsibilities

• Office Coordination: Manage daily operations at our North Dallas Parkway suite, including mail handling, supply procurement, and maintaining a professional office environment.
• Scheduling & Calendar Management: Coordinate internal and external meetings, ensuring executive calendars are optimized and conflict-free.
• Documentation & Reporting: Assist in the preparation of professional reports, memos, and presentations for client-facing engagements.
• Travel Coordination: Arrange travel logistics for our consulting teams, including flights, accommodations, and itinerary management.
• Communication Liaison: Serve as a point of contact for vendors and partners, ensuring professional correspondence across all channels.
• Database Maintenance: Update and maintain internal records, ensuring all corporate documentation is filed accurately and remains easily accessible.

Candidate Requirements

• Experience: 2–5 years of experience in an administrative or office management role, preferably within a professional services or tech-oriented firm.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with cloud-based collaboration tools (Zoom, Slack, Google Workspace).
• Organizational Ability: Proven track record of managing complex schedules and multi-tasking without sacrificing accuracy.
• Professionalism: Exceptional verbal and written communication skills with the ability to handle sensitive information with total confidentiality.
• Education: An Associate’s or Bachelor’s degree is preferred, but substantial professional experience in a similar capacity will be prioritized.

Compensation & Work Environment

Base Salary: $45,000 – $58,000 per year (depending on experience and administrative certifications).

Hybrid Schedule: 3 days on-site at our Dallas office for administrative tasks and 2 days remote for focused clerical work.

Benefits: Satcon offers competitive health insurance packages, paid time off (PTO), and a stable, professional growth environment within the IT sector.

Equal Opportunity Employer

Satcon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.