Administrative Assistant

High Performance Aviation, LLC; Conroe (TX); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Group health insurance options

Paid time off after eligibility period

Opportunities for professional development

Job summary

High Performance Aviation, LLC is looking for a dedicated Administrative Assistant based in Conroe, TX. You will provide comprehensive administrative support and assist in managing content for social media, all while embracing AI tools in your daily tasks.

The role demands excellent organizational skills, effective communication, and the ability to multitask in a fast-paced environment. Join us in supporting our growth in the aviation industry.

Qualifications

• Eagerness to learn and adopt new AI tools into daily tasks.
• Ability to work independently and in a team.
• Experience in the aviation industry is a plus.

Responsibilities

• Manage phone calls and respond to inquiries.
• Organize executive calendars and arrange travel.
• Perform data entry and manage customer databases.
• Assist with QuickBooks billing.
• Manage website and social media content.
• Capture marketing photos and videos.
• Conduct general office duties and errands.
• Assist with aviation market research.

Skills

Using AI tools

Computer and internet research

Microsoft Office proficiency

Scheduling and planning

Communication skills

Basic photo and video content capture

Teamwork

Bilingual (Spanish or Portuguese)

Education

Bachelor's Degree

Job description

Administrative Assistant

Company Overview: High Performance Aviation, LLC is an aircraft brokerage firm that helps aircraft owners buy and sell private aircraft. We are committed to exceptional service and expertise in the aviation industry. As we continue to expand, we’re seeking a dedicated Administrative Assistant to support our growing team.

Position Overview

The Administrative Assistant will provide comprehensive administrative support in a fast-paced environment. This role requires excellent organizational skills, effective communication, and the ability to manage multiple tasks simultaneously. In addition to core administrative duties, this person will provide light support to our content efforts by capturing photos and short videos around the hangar and flight line and helping schedule and post social media content. We are an AI-forward company, and this role uses AI tools daily. We’re looking for someone who embraces technology and is excited to work alongside AI rather than intimidated by it.

Key Responsibilities

• Answer phone calls and respond to customer inquiries.
• Manage executive calendars and arrange travel, meetings, and events.
• Perform data entry and manage spreadsheets and customer databases.
• Assist with billing and data entry in QuickBooks.
• Support website and social media management, including scheduling and publishing posts using provided templates and guidance.
• Capture photos and short video clips of aircraft, facilities, and team activities to support marketing and social media content.
• Conduct general office duties and local errands.
• Assist sales representatives with aviation market research.

Qualifications

• Comfortable using AI tools (such as ChatGPT, Claude, or similar) in daily work, with eagerness to learn new tools and adopt them into everyday tasks.
• Strong computer and internet research skills.
• Proficiency in Microsoft Office.
• Excellent scheduling, planning, and travel booking skills.
• Superb communication and interpersonal skills.
• Comfort using a smartphone or camera to capture basic photo and video content, and familiarity with common social media platforms (Instagram, Facebook, LinkedIn).
• Ability to work independently and in a team setting.
• Experience in the aviation industry or willingness to learn aviation terminology is a plus.
• Professional demeanor in interactions with clients and team.
• Bilingual abilities in Spanish or Portuguese are a plus, but not required.
• Bachelor's Degree preferred but not required.

Core Values

• Teamwork: Collaborate effectively to achieve common goals.
• Transparency: Maintain open and honest communication.
• Ownership and Accountability: Take responsibility for actions and outcomes.
• Communication: Ensure clear and effective communication.

What We Offer

• A supportive and collaborative work environment.
• Opportunities for professional development and growth.
• Diverse responsibilities in the aviation industry.
• Benefits include group health insurance options and paid time off after eligibility period.

Location

This position is located at Conroe-North Houston Regional Airport in Conroe, TX. This is a full-time, on-site position. Normal work hours are from 8 AM to 5 PM, Monday through Friday, with potential for occasional overtime. Remote work is not available for this position.