Administrative Assistant

Gurwin-Jewish-Fay-J.-Lindner-Residences-3; Commack (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance (Anthem BCBS)

Dental Insurance

Vision Insurance

Flexible Spending Account

Long term disability Insurance

Life Insurance

Employee Assistance Program

Tuition Reimbursement

Sign-on bonus for specified clinical s

Employee Referral Bonus

Staff events

Job summary

Gurwin Healthcare System in Commack, NY is seeking a full-time Administrative Assistant to support the Wellness department. The role requires coordinating resident needs, scheduling, and liaising with multiple departments to ensure smooth operations.

The position offers a Monday through Friday schedule from 8:30am to 5:00pm, competitive benefits, and opportunities for professional growth within a compassionate, patient-centered facility.

Qualifications

• Experience in administrative support, preferably in healthcare.
• Ability to coordinate residents and departments effectively.
• Excellent communication and organizational skills.

Responsibilities

• Meet the clerical needs of residents and interact with all departments.
• Provide assistance to residents and wellness staff.
• Schedule Ambulette transportation and coordinate changes with Transportation Dept.
• Order department supplies and operate copier, fax, and computer as needed.
• Assist residents, staff and visitors as they enter the Wellness Department and manage waiting room flow.
• Maintain an ongoing list of doctor evaluations and follow-up appointments.
• Maintain wellness department schedule and assist in covering open shifts.
• Other related duties as directed.

Skills

Clerical skills

Scheduling

Interpersonal skills

Office software

Tools

MS Office Suite

Office equipment

Job description

Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. Set on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, providing short-term rehabilitation and long-term skilled nursing care, memory care, respiratory and ventilator care, palliative and hospice care, social and medical adult day programs, and on-site dialysis and infusion therapy. Sharing the campus is Gurwin’s Assisted Living community (Gurwin Jewish ~ Fay J. Lindner Residences), our independent living community (Fountaingate Gardens) and Gurwin Certified and Licensed Home Care Services Agencies.

Our innovative facility and growing services offer opportunities to advance your career. We are currently seeking a full-time Administrative Assistant to provide administrative support for our Wellness department and who will embody the passion and commitment required to deliver the ultimate care for our residents. You will be scheduled to work Monday through Friday from 8:30am to 5:00pm.

Duties and Responsibilities

• Ability to meet the clerical needs of the residents and successfully interact with all departments in the facility. May require lifting and bending.
• Provide assistance to residents and wellness staff as necessary.
• Effectively schedule and communicate Ambulette transportation appointments to resident as needed. Able to coordinate any changes in appointment dates and times with the Transportation Department as needed.
• Responsible for ordering department office supplies and the operation of office equipment, i.e.: copier, fax and computer, as it relates to department needs.
• Assist residents, staff and visitors as they enter the Wellness Department. Arranges and controls the flow of the waiting room with residents to be evaluated by M.D.
• Maintains an ongoing list and follow-up appointment list for doctors evaluating residents in the facility.
• Maintains wellness department schedule and assists in facilitating coverage for open shifts
• Other related duties as directed.

We offer an excellent salary, dynamic work environment and a comprehensive benefits package.

Benefits

• Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option. Includes:
• Fitness Reimbursement Program
• Wellness discounts
• Dental Insurance through MetLife
• Vision Insurance through MetLife
• Accrued personal and vacation time for those who qualify
• Vision Insurance through MetLife
• Flexible Spending Account – Medical and/or Dependent Care
• Long term disability Insurance for those who qualify (no cost to employee)
• Life Insurance – value is equal to employee’s annual salary (no cost to employee)
• National Employee Assistance Program (no cost to employee)
• Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
• Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
• Tuition Reimbursement up to $5,000 per year
• Sign-on bonus for specified clinical positions
• Employee Referral Bonus for specified clinical positions
• Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events
• Other discounts and added value for employees from outside corporations including BJs membership discount, FourLeaf FCU savings perks, Plum Benefits Entertainment discounts and more!

EOE M/F/D/V