Administrative Assistant

Ambiententerprises; Columbus (OH); On-site; USD 65,000 - 75,000; Full time

Job summary

Ambiententerprises in Columbus, Ohio, is seeking a reliable and organized Administrative Assistant to support their Outside Sales and Operations team. The ideal candidate will manage the ERP system, prepare reports, and coordinate internal communications in a fast-paced environment.

Proficient use of Microsoft Dynamics 365 Business Central and advanced Excel skills are essential to the role. The company offers a competitive salary estimated between $65,000 and $75,000 annually, depending on experience.

Qualifications

• Minimum of 2 years in an administrative or operations role.
• Experience with data management and coordination.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Provide administrative support to sales and service teams.
• Maintain item records in Microsoft Dynamics 365 Business Central.
• Prepare and manage Excel documents for data import.
• Ensure accurate core BC data management.
• Facilitate national communications across departments.

Skills

Experience in an administrative, operations, or data coordination role

Proficiency with Microsoft Dynamics 365 Business Central

Advanced skills in Microsoft Excel

High attention to detail

Strong organizational skills

Clear written and verbal communication skills

Proactive mindset

Tools

Microsoft Dynamics 365 Business Central

Microsoft Excel

Job description

About Us:

At Jacco & Associates, we believe in Transformative Partnerships Built on Support From Concept to Reality. We are a manufacture’s representative that works with Owners, Contractors, and Engineers to specify/ provide HVAC equipment that suites the needs of every application. Our Factory Trained Engineer’s have an in depth knowledge of all lines we represent in an effort to empower our people to make the best decisions for the project to maintain timeline.

Role:Administrative Assistant

We areseekinga reliable and organized Administrative Assistant to support our Outside Sales and Operations team, in a fast-paced environment. This role plays a keypartinmaintainingour ERP system, preparing reports, coordinating internal communications, and ensuringaccuratedata management across departments.

Responsibilities:

• Provide administrative support to sales, parts and service as needed.

• Set up andmaintainitem records and related data in Microsoft Dynamics 365 Business Central (BC).
• Provide Event coordination Support.
• Prepare and manage Excel documents for importing and reviewing data in BC.

• Assistwithmaintainingaccuratecore BC data, including open orders, purchase orders, warehouse shipments,will callorders, and warranty information.

• Support the creation, distribution, and improvement of financial and sales reporting across departments.

• Serve as a Business Central champion, providing ERP system backup and support for managers.

• Coordinate and overseedepartment-wide communications at the national level.

Requirements:

• Experience in an administrative, operations, or data coordination role.

• Proficiencywith Microsoft Dynamics 365 Business Central is strongly preferred.

• Advanced skills in Microsoft Excel, including data manipulation and formatting.

• High attention to detail and strong organizational skills.

• Ability to manage multiple priorities and meet deadlines.

• Clear written and verbal communication skills, including email drafting and distribution.

• Proactive mindset with a willingness to learn and support cross-functional teams.

Estimated Salary: $65-75k/ yr with flexibility based on experience and skills.

Ambient provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.