Accounts Payable Associate - Ambient

Ambient; New York (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

A recognized industry leader in HVAC is seeking an Accounts Payable Associate to manage financial transactions, reconcile statements, and ensure compliance with accounting principles. Candidates should have experience in accounts payable and proficiency with Microsoft Dynamics 365. The role offers a competitive salary and opportunities for growth.

Qualifications

• Experience in Accounts Payable or a similar finance role.
• Solid understanding of accounting principles.
• High attention to detail in data entry.

Responsibilities

• Enter and post accounts payable transactions.
• Match purchase orders and invoices.
• Reconcile vendor statements and resolve discrepancies.

Skills

Accounts Payable experience

Microsoft Dynamics 365 Business Central proficiency

Attention to detail

Organizational skills

Effective communication

Education

Associate or bachelor’s degree in accounting or finance

Tools

Microsoft Excel

Microsoft Dynamics 365

Job description

Overview

Ambient Enterprises is an umbrella company for 25 recognized industry leaders in the custom HVAC market. We offer product expertise, technical and application support, system design, and operational support, meeting our clients’ specific needs in commercial, industrial, healthcare/life sciences, and residential building markets. We are expanding our service and solution offerings and building our footprint organically and through acquisitions.

Role

Role: Accounts Payable Associate

Responsibilities

• Enter and post accounts payable transactions into Microsoft Dynamics 365 Business Central.
• Match purchase orders and invoices to ensure accuracy and adherence to the matching principle.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain accurate project and job costing records, particularly for HVAC equipment and supply orders.
• Process employee expense reimbursements in line with company policy.
• Assist with month-end and year-end closing procedures related to accounts payable.
• Communicate with HVAC vendors and internal teams (e.g., procurement, warehouse, and operations) to resolve invoice and payment issues.
• Ensure compliance with internal accounting controls and company policies.
• Support internal and external audits by providing necessary documentation.

Requirements

• Experience in Accounts Payable or a similar finance role.
• Proficiency with Microsoft Dynamics 365 Business Central is required.
• Solid understanding of accounting principles, especially the matching principles.
• High attention to detail and accuracy in data entry and reconciliation.
• Strong organizational and time management skills.
• Proficient in Microsoft Excel and other Office applications.
• Effective communication skills for working with vendors and internal departments.

Preferred Skills

• Associate or bachelor’s degree in accounting, finance, or a related field.
• Experience in the HVAC supply, construction, or distribution industry.
• Familiarity with inventory and job costing systems related to HVAC parts and equipment.
• Knowledge of general ledger coding and cost allocation practices.
• Experience with multi-entity or multi-location accounting environments.
• Exposure to other Microsoft Dynamics 365 modules (e.g., Inventory, Projects).
• Ability to work independently and collaboratively in a high-volume, deadline-driven environment.

Compensation

Estimated compensation: $55,000-$60,000/yr with flexibility based on experience and skills.

Equal Employment Opportunity

Ambient provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.