Administrative Assistant

Samuel Packaging Systems Group; Columbia, Northern (TN, KY); Hybrid; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, Dental, & Vision benefits - 1

Voluntary & Supplemental insurances

Short & Long Term Disability, Life &AD

401K Plan with company match 5%

Annual Safety Boot Allowance - up to $

Discounts with nationwide companies

Job summary

Samuel, Son & Co. U.S. Inc. is seeking an Administrative Support professional in Columbia, TN to handle filing, phones, and clerical tasks. This role supports Accounts Payable, HR, and operations across Columbia and Toledo facilities, with duties spanning invoicing, inventory control and vendor coordination.

The ideal candidate will have a High School diploma and 1–2 years of related experience, strong organizational skills, and the ability to maintain accurate records and safety documentation.

Qualifications

• High School diploma required, plus 1-2 years of job-related experience.
• Experience in administrative support and customer contact is preferred.
• Proficiency with standard office software and filing systems.

Responsibilities

• File administrative materials and archive them for easy retrieval.
• Respond to incoming calls and visitors in a timely, polite manner.
• Process invoices, payment requests and delivery tickets as needed.
• Set up new vendors in Medius and maintain vendor documentation.
• Manage inventory of office and plant supplies; monitor lead times with vendors.
• Coordinate meetings, prepare reports and maintain safety and QA records.
• Assist HR with onboarding, training records and event coordination.

Skills

Administrative support

Phone handling

Education

High School diploma

Tools

Medius

Job description

• Medical, Dental, & Vision benefits - 1st of the month after hire date
• Voluntary & Supplemental insurances to choose from
• Short & Long Term Disability, Life & AD&D Insurance - all company paid for
• 401K Plan with a company match of 5% - 2nd month after hire date
• Annual Safety Boot Allowance - up to $150/year
• Discounts with nationwide companies (GM, Nissan, Ford, Samsung, hotels, etc.)

Principal Accountabilities / Responsibilities

• File administrative materials by following the pre-established filing system and placing materials into proper location to orderly archive files for proper storage and efficient retrieval when necessary.
• Respond to incoming calls and visitors by timely and politely directing them to the individuals they wish to contact.
• Collects, organizes, and files the following items both electronically and physically (i.e. SLs, BLs)
• May provide additional administrative support by processing customer and vendor invoices, payment requests and delivery tickets, performing certain banking functions and performing other clerical duties on an as needed basis.
• Coordinate with Accounts Payable department to set up new vendors within Medius, as well as maintain proper documentation and information from vendors to be set up.
• Open and sort incoming mail daily by following pre-established guidelines as well as preparing all courier packages for daily pick up.
• Monitors and maintains the uniform invoices for accuracy compared to active and inactive employee’s, reconciles any discrepancies.
• Generate reports as requested by various departments to assist in the evaluation of performance or costing of product or processes. (i.e., monthly reports needed: Production, Quality, Safety, AP, and Expense reports.)
• Updates communication board(s) with daily production reports and latest Haz recs, and safety contacts.
• Maintain Problem Alert copies of closed items for record retention.
• Responsible for promptly scanning and coding invoices as they are received for: Columbia and Toledo facilities, Automotive USA, and Samuel Metal Trading.
• Maintain detailed inventory counts of all office, plant, and production consumables (i.e. office supplies, janitorial supplies, VCI, plastic, strapping, etc.) and order as needed. Ensuring proper levels are kept for efficient operation and cost control.
• Manage orders for inventory items, monitoring lead times with critical vendors.
• Perform cycle counts and assist with scanning inventory (coils and finished goods), as needed.
• Reconcile inventory issues (i.e. Missing Tags/Material, Incorrect Tags, Location, etc.) on an ongoing basis.
• Oversee the distribution and maintain the inventory of branch promotional items.
• Communicates with PPE vendors to maintain proper stock of required PPE items (i.e., Fastenal, Grainger, etc), as well as coordinates the safety boot truck to come bi-annually for employees.
• Coordinates the availability of branch meeting space and facilitates refreshments for special events (i.e., vendors, customers, visitors, etc.)
• Assists in the coordination and maintenance of branch safety files (i.e., SOPs & SSOPs).
• Update bulletin boards with events and information monthly.
• Create and post monthly birthday and work anniversaries for employee recognition.
• Update communication boards (both TV monitors and bulletin boards) as needed.
• Assists the Human Resources Department with branch specific duties, as needed, such as:
  • New Employee Orientation sessions,
  • Training records (printing SSOP/SOPs),
  • Maintaining/updating the training matrix,
  • Coordinating events with planning and organizing,
  • Safety month events coordination, etc.
• Performs all other related duties as assigned.

General

• Complies with the designated IATF16949 responsibilities, environmental management system, health & safety and company rules and guidelines.
• Ensures company safety policies are adhered to and safe work habits are utilized by all department personnel and visitors. Wears personal protective equipment (PPE) as always required.
• Maintains a high standard of general housekeeping consistent with 5S standards.
• Strives for continuous improvement.

Position Qualifications

• High School diploma required, plus 1-2 years of job-related experience.

EOE -Samuel, Son & Co. U.S. Inc. provides equal opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

E-Verify Employer

About Us

At Samuel, we believe every team member brings unique and valuable skills, experiences and knowledge toour thriving business – enabling us to build on over 170 years of success in the metals industry. We offercountless opportunities for our team members to develop and grow in their careers, empower them to makedecisions on the job and be a part of driving positive change – within our organization and in the communitieswhere we live and work. If you’re seeking a dynamic, supportive and welcoming workplace to make yourmark and grow your career, we have the programs, culture and opportunities to make it happen. We’restronger together.
At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed tobuilding and creating an environment that is open and welcoming foreveryone. This job posting is for an existing vacancy within the organization

Samuel is an Equal Opportunity Employer. In the United States, we utilize E-Verify.

About the Team

At Samuel, meeting our customer needs is our top priority. With cost-effective distribution and just-in-time delivery of metals and industrial products across North America, we ensure our customers get exactly what they need – any time, anywhere and from a single source. Our focus on value-added processing services and innovative supply chain solutions allow us to work closely with our customers, ensuring their products are on the market on time. Thanks to our integrated network of products and services supported by our in-house technical leaders and market experts, we are uniquely positioned to become your supplier of choice.

Job Info

• Job Identification 225696
• Job Category Administration/Support/Service
• Posting Date 08/10/2026, 02:24 PM
• Job Schedule Full time
• Job Shift Day
• Locations 1755 North Clayton Drive, Columbia, TN, 38401, US
• Legal Employer Samuel, Son & Co. (USA) Inc.