Assistant Director / Office Manager

Acquire4Hire LLC; Seymour (CT); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Part Time Available

Job summary

Acquire4Hire LLC is seeking an Assistant Director for our childcare center. You will help run daily operations, ensuring a safe, engaging environment for children aged 3–10, while coordinating with the Director, teachers, and families. Strong administrative and customer service skills are essential.

You will manage office tasks, ensure licensing compliance, help with budgeting, and supervise staff. This is a key leadership role with opportunities to contribute to policy and process improvements.

Qualifications

• Must be 18+ with HS diploma or GED.
• Professional appearance for public face of the facility.
• Excellent customer service is required.
• Strong administrative and time management skills.
• Flexible and able to adapt to changing circumstances.
• Appropriate code of ethics for working with young children.
• Organized with strong business sense.
• Excellent verbal and written communication with parents, staff and children.
• Computer proficiency including email, data entry, social media, MS Office and childcare software.
• Able to work within regular operating hours.
• Must meet state criteria for child care employment.
• Office or Administrative experience.

Responsibilities

• Oversee daily operations of the childcare center, ensuring a safe, engaging environment for children 3-10 years.
• Provide clear communication and set expectations to staff, aligning with center policies.
• Collaborate with Center Director to maintain licensing compliance and internal policies.
• Manage expenses, revenue, and goals; involved in budgeting and billing processes.
• Step in as Center Director in absence of the Director.
• Review staffing needs, scheduling and classroom assignments for productivity.
• Maintain communication with children, parents and staff; foster a positive atmosphere.
• Supervise support staff and lead classrooms as needed.
• Procure teaching materials and supplies.
• Maintain staff-to-child ratios in all classrooms.
• Handle office duties: mail, emails, calls, filing, databases.
• Greet parents, answer questions, arrange meetings, lead tours, provide customer service.
• Ensure timely completion of paperwork for children, staff and licensing per state regulations.

Skills

Customer service

Administrative skills

Communication

Office management

Budgeting

Staff supervision

Licensing compliance

Time management

Problem-solving

Education

High school diploma or GED

Tools

Microsoft Office

Childcare management software

Brightwheel

Job description

About This Role

We're seeking an assistant director who is passionate about working with children and has exceptional office management skills. This role offers the perfect blend of working with kids and tackling administrative tasks. If you're a team player with a keen eye for detail and a strong business sense, we'd love to hear from you!

About This Role

We're seeking an assistant director who is passionate about working with children and has exceptional office management skills. This role offers the perfect blend of working with kids and tackling administrative tasks. If you're a team player with a keen eye for detail and a strong business sense, we'd love to hear from you!

You'll be an integral part of our childcare center's operations, working closely with the Director, teachers, and families to provide a nurturing environment for children. Your responsibilities will include managing office duties, ensuring compliance with licensing requirements, and providing exceptional customer service. If you're looking for a meaningful position with a supportive team, join us and find your perfect fit!

What You'll Do

• Oversee the daily operations of the childcare center, ensuring a safe and engaging environment for children aged 3-10 years.
• Provide clear communication and expectations to staff members, aligning with the center's objectives and policies.
• Collaborate with the Center Director to maintain compliance with childcare licensing regulations and internal policies.
• Manage expenses, revenue, and goals, playing a key role in annual budgeting and billing processes.
• Step in as Center Director in their absence, ensuring seamless operations.
• Review staffing needs, scheduling, and classroom assignments to ensure optimal productivity.
• Establish and maintain effective communication with children, parents, and staff, fostering a positive and inclusive atmosphere.
• Supervise support staff and lead classrooms as needed.
• Procure teaching materials, toys, books, educational aids, and other essential supplies.
• Maintain staff-to-child ratios in all classrooms, guaranteeing a secure and caring environment.
• Perform various office duties, including responding to mail and emails, making phone calls, filing documents, and managing database systems.
• Greet parents, answer questions, arrange meetings, lead tours, and provide exceptional customer service.
• Ensure timely completion of required paperwork for children, staff, and licensing, adhering to state regulations.

Requirements

• At least 18 years of age and a high school diploma/GED required.
• Must be professional and provide a public face for the childcare facility.
• Must possess excellent customer service.
• Must have strong administrative and time management skills.
• Must be flexible and able to react appropriately to changing circumstances.
• Must have an appropriate code of ethics for working with young children.
• Must be organized and have a strong business sense.
• Must demonstrate excellent verbal and written communications skills in order to communicate with parents, staff, and children.
• Must possess exceptional interpersonal skills with children and adults alike.
• Computer proficiency including email, data entry, social media, Microsoft Office, and childcare management software.
• Ability to work within regular operating hours
• Must meet state criteria for child care employment
• Office or Administrative experience

Nice To Haves

• Self-motivated with ability to problem solve and make decisions independently
• Knowledge of Brightwheel Child Care Software
• 2+ years of childcare or teaching experience preferred

Benefits

• Part Time Available