Administrative Assistant

Sci Corp; Bastrop (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Sci Corp in Bastrop, TX is seeking an organized Administrative Assistant to provide clerical support to a funeral home, cemetery, crematory operations and related projects. You will schedule meetings, drafts memos, transcribe notes, generate reports, and monitor invoices and expenses.

This role requires handling confidential information with discretion, strong communication skills, and a compassionate, team-oriented approach while maintaining high accuracy and efficiency in a fast-paced

Qualifications

• High school diploma or equivalent.
• 3 years of customer-focused, fast-paced professional experience.
• Advanced computer, internet, and word processing skills with 40–60 wpm typing.

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally and handles daily correspondence.
• Enters contract details into information system and maintains documents.
• Codes and scans invoices; processes accounts payable and related transactions.
• Assists HR processes including new hire paperwork and background checks.
• Maintains records to ensure SOX compliance and audits.
• Trains others on policies and new company initiatives.
• Maintains a friendly attitude and guides visitors entering the location.

Skills

Advanced computer skills

Typing 40-60 wpm

Effective communication

Discretion with confidential info

Compassion and integrity

Work with minimal supervision

Education

High school diploma or equivalent

Tools

MS Office / Word processing

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

• Schedules meetings
• Makes travel arrangements
• Plans events
• Completes management expense reports
• Responds to inquiries in writing and or verbally
• Pulls monthly reports
• Enters contract details into information system and maintains other related documents
• Orders and checks memorial to ensure accuracy
• Processes annual funeral home and cemetery license renewals
• Codes and scans invoices
• Processes accounts payable and other accounting support transactions
• Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
• Schedules call-in appointments for Sales
• Files and maintains customer information
• Maintains office and facility supplies as well as fax machines, copiers and network printers
• Prepares daily schedules
• Administers HR processes including new hire paperwork, background checks and bonus processing
• Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
• Trains others on policies, procedures and new company initiatives
• Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent

Experience

• 3 years of experience working in a customer-focused and fast-paced professional environment

Knowledge, Skills and Abilities

• Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Postal Code: 78602

Category (Portal Searching): Administration and Clerical

Job Location: US-TX - Bastrop