Administrative Assistant

College Place School Dst 250; College Place (WA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to support the Executive Director of Education and School Operations. This role is vital in ensuring smooth administrative processes, from maintaining databases and records to coordinating staff recruitment and orientation. The ideal candidate will possess strong computer skills, excellent communication abilities, and a commitment to confidentiality. This position offers a full-time, year-round contract with a competitive hourly wage and comprehensive benefits, making it an excellent opportunity for those looking to make a positive impact in the educational sector.

Benefits

Retirement Plan

Medical Insurance

Dental Insurance

Vision Insurance

Qualifications

• High school diploma or GED is required; AA preferred.
• Strong computer and communication skills are essential.
• Experience in data management and filing is desired.

Responsibilities

• Provide administrative support to the Executive Director.
• Maintain confidentiality and manage sensitive information.
• Assist with recruitment and orientation of new staff.

Skills

Computer Skills

Communication Skills

Data Management

Record Keeping

Organizational Skills

Confidentiality

Flexibility

Education

High School Diploma or GED

Associate's Degree (Preferred)

Tools

Microsoft Office

Skyward

IEP Online

Job description

The College Place School District is currently seeking a full-time, 40 hour per week, Administrative Assistant to Executive Director of Education/School Operations. This assignment is open for internal and external consideration at this time.Internal applications completed online by 4:00 pm on Wednesay, May 7, 2025will be given priority consideration.

POSITION & BENEFITS:

Job Title: Administrative Assistant toExecutive Director of Education/School Operations

Reports to:Executive Director of Education/School Operations

Bargaining Group:Non-Represented Position

FLSA Status: Non-Exempt

Position:260 Day Contract (Year-Round), 8 Hours per day between the hours of 7:00-5:00 (To be determined by supervisor).

Salary: $26.66- $31.84 per hour

Anticipated Start Date:07/01/2025

Benefits:Retirement, medical, dental, vision, and other benefits in accordance with Board policy

Other information can be found in the Exempt Employee Handbook on our website at:https://www.cpps.org/page/human-resources

Required qualifications:

• High school diploma or its equivalent (GED), AA Preferred
• High levels of computer skills
• Ability to maintain and utilize computerized databases
• Strong written and verbal communication skills
• Ability to maintain accurate records
• Ability to follow instructions
• Ability to maintain confidentiality
• Ability to prepare and generate reports
• Ability to effectively organize data
• Interact and communicate with others in a respectful, courteous and cooperative manner
• Be positive, versatile and flexible
• Work well under pressure by managing multiple tasks and projects
• Follows up on unresolved items; organizes and prioritizes workload and meets frequent deadlines
• Willingness to learn new tasks and duties as needed

Desired Qualifications:

• Ability to read, write, speak in English and Spanish
• Experience in positions that interact in person and on the phone with the public
• Experience in positions involving data, filing, and/or monthly duty deadlines
• Experience working in a school setting or similar
• Experience in human resources, state and federal programs, and curriclum departments
• Experience working with assessment data
• Knowledge and experience with, Skyward, Microsoft Office, IEP Online and other computer programs

The Successful Candidate Will:

• Provide administrative assistance to the Executive Director of Education and School Operations including answering phones, maintaining calendars, scheduling appointments, researching, advertising, gathering and tracking data, preparing information and reports.
• Maintain confidentiality of informationand materials despite being in location that interacts with the public
• Have, at a minimum, a foundational understanding of, or ability to learn, social media posting, management of district apps, and management of the district web page.
• Ensuring federal, state and local compliance with all Staff; certification, initial application, renewals, Paraeducator FCS/ Gen. Para Certificate tracking.
• Ensure confidentiality of all staff and student records.
• Send out exit packets to all retiring/resigning employees.
• Set up and monitor staff completion of Safe Schools requirements.
• Support Human Resources staff with the tracking of timelines and the distribution and filing of materials including: contracts, reasonable assurances, certificate renewals, seniority lists, notice of assignment forms, etc.
• Engage in on-going recruitment of staff for open positions and substitute positions (I.e. placing newspaper ads)
• Prepare interview packets (book room, assemble questions, confidentialityand scoring guides) for interview teams and collect and file all confidential interview files.
• Maintain student teacher / intern applications, verify signatures & placement, background checks, maintain spreadsheet, interface with college/university advisors.
• Perform background checks through Washington WATCH.
• Coordinate new hire orientation.
• Badges and safety cards.
• Logins; email, Safe Schools, PowerSchool Records-
• Keycard management; assigning keycards to new staff, removing keycard access, changing door locking schedules, setting up annual door lock schedule.
• Clock hour management; track proposals, create folders, send to originator, create course survey and send to originator, input all clock hours into Skyward, create annual clock hour survey report.
• Verification of previous employment.
• Submit annual reports; EEOC, EEDC, CRDC, SEES
• Perform other duties as assigned.

Working Conditions:

• Capable of lifting ~ 40lbs ~ 5% of the time, ~ 10% of the work day standing, reaching, bending, stooping, walking and ~ 85% of the time working from a sitting position;
• Work efficiently, effectively and timely;
• Produce work that is accurate, neat and thorough;
• Be reliable, trustworthy, confidential and require minimal supervision;
• Interact and communicate with others in a respectful, courteous and cooperative manner;
• Maintain adaptability by being positive, versatile and flexible;
• Support school rules and District policies and procedures.

NONDISCRIMINATION:

College Place School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression,

or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups.

The following employees have been designated to handle questions and complaints of alleged discrimination:

Title IX and Harassment, Intimidation & Bullying (HIB): Marissa Waddell, [e-mail];

Civil Rights and Section 504, and Gender Inclusive School Coordinator: James Fry, [e-mail];[phone],1755 South College Avenue, College Place, Washington, 99324

El Distrito Escolar de College Place no discrimina en ningún programa o actividad por motivos de sexo, raza, credo,religión, color, origen nacional, edad, condición de veterano o militar, orientación sexual, expresión o identidad de género,
discapacidad, o el uso de un perro guía entrenado o animal de servicio, y proporciona igualdad de acceso a los Boy Scouts y otros grupos juveniles designados.

Los siguientes empleados han sido designados para atender preguntas y quejas sobre presunta discriminación:
Título IX y Acoso, Intimidación y Hostigamiento (HIB): Marissa Waddell, [e-mail]

Derechos Civiles y Sección 504, y Coordinador de Escuelas Inclusivas en Cuestiones de Género: James Fry, [e-mail] [phone] 1755 South College Avenue, College Place, Washington, 99324