Administrative Assistant

National Youth Advocate Program; Cleveland (OH); Vor Ort; USD 23.000 - 32.000; Teilzeit

Benefits dieser Stelle

22 days off each year

11 paid holidays per year

Student loan repayment assistance

Tuition assistance

Friday Summer hours

Work anniversary trips

Mileage reimbursement

Peace Leave

Zusammenfassung

National Youth Advocate Program is seeking an Administrative Assistant in Cleveland, OH. This part-time, first-shift role involves performing a variety of office duties to promote efficiency and ensure smooth daily operations.

The ideal candidate will have strong people skills, solid knowledge of office systems, and the ability to work with staff and the public. Responsibilities include coordinating events, maintaining databases, producing reports, managing expenses, and providing notary

Qualifikationen

• High School Diploma or GED required.
• Experience with office machines and computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Experience using office hardware and software including databases.

Aufgaben

• Arrange annual conferences, regional conferences, trainings and events.
• Enter program data into databases and maintain records.
• Provide quarterly and annual reports on children served.
• Coordinate newspaper advertisements for the program and staff.
• Provide training and supervision to area office staff as required.
• Process expenses and maintain an expense log.
• Record meeting minutes and distribute as assigned.
• Provide statistical data as required.
• Maintain adequate office supplies.
• Coordinate equipment purchases and maintenance.
• Provide notary public services.
• Support general administrative tasks for the office.
• Assist in recruitment testing and evaluations for vacancies.

Kenntnisse

Customer service

Communication

Organization

Problem-solving

Ausbildung

High School Diploma or GED

Tools

Microsoft Office

Excel

Word

Office equipment

Databases

Jobbeschreibung

Cleveland, OH 44107

Overview

Position Type:

Part Time

Job Shift:

First

Education Level:

High School

Category:

Nonprofit - Social Services

Description

Administrative Assistant

Full-time ; Monday-Friday

Compensation: $20.00/hour

Position Summary

The Administrative Assistant provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, and sound knowledge of agency programs, procedures, and policies. The individual must be well-organized and able to interact effectively with agency staff and the general public.

Responsibilities

• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the agency.
• Provide general administrative support services for the assigned office.
• Provide testing and evaluations in the recruitment and selection process for vacant office specialist position

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs

Other Skills

• Capacity to be flexible and responsive to youth served, foster caregivers, system partners, and internal customers.
• Capacity to remain objective and professional in all areas of job function.
• Demonstrates tolerance and respect for the ideas and actions of others.
• Excellent customer service and communication skills.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Ability to work well both independently and as a team member.

Driving and Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families.

Working At NYAP

• 22 days off each year
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Friday Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

Benefits listed are for eligible employees as outlined by our benefit policy.

Qualifications

An Equal Opportunity Employer, including disability/veterans