Administrative Assistant

Integration International Inc.; Clayton (NC); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in the pharmaceutical industry is seeking an Administrative Assistant IV to support Project leadership. This role involves high-level administrative tasks including managing schedules, coordinating meetings, and preparing reports. Ideal candidates are proactive, organize, and possess strong communication skills, to thrive in a fast-paced environment.

Qualifications

• Bachelor’s degree in business administration or related field.
• Minimum of 4 years administrative experience, preferably in a pharmaceutical setting.
• High proficiency in Microsoft Office Suite essential.

Responsibilities

• Provide high-level administrative support to senior project leaders.
• Manage calendars, schedule meetings, and coordinate logistics.
• Prepare and edit reports and presentations using Microsoft Office.

Skills

Organizational skills

Problem-solving

Communication skills

Attention to detail

Education

Bachelor's degree in business administration

Associate's degree with 6 years experience

High School Diploma with 8 years experience

Tools

Microsoft Office Suite

Job description

17 hours ago Be among the first 25 applicants

Integration International Inc. provided pay range

This range is provided by Integration International Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$33.00/hr - $34.00/hr

Direct message the job poster from Integration International Inc.

Resource Deployment Executive @ Integration International Inc.

Job Title: Administrative Assistant IV

Location: Clayton, NC 27527

Pay Rate: $34/hr on W2

Duration: 6+ Months Contract

Position Summary:

We are seeking a highly skilled and professional Administrative Assistant IV to provide comprehensive administrative and operational support to the Project Vice President, Project Director, and departmental leadership. This role is critical to the smooth functioning of daily operations and will involve managing calendars, coordinating meetings and events, preparing presentations, and supporting internal communications.

The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced and dynamic environment, particularly within the pharmaceutical industry. A high level of discretion, professionalism, and organizational capability is essential.

Key Responsibilities:

• Provide high-level administrative support to senior project leaders and departmental management.
• Manage calendars, schedule meetings, coordinate logistics, and ensure smooth execution of events and appointments.
• Prepare and edit high-quality reports, memos, and presentations using Microsoft Office Suite.
• Coordinate domestic and international travel arrangements, including itineraries and expense reports.
• Assist in tracking and reporting Key Performance Indicators (KPIs) for the department.
• Support onboarding processes for new hires and ensure readiness of administrative tools and resources.
• Maintain organized filing systems and manage internal documentation.
• Act as liaison for internal communications within the project management team.
• Perform other administrative duties as assigned to support department goals.

Required Qualifications:

• Education:
• Bachelor’s degree in business administration or a related field from an accredited institution.
• Alternatively, associate’s degree with at least 6 years of relevant experience, preferably in a pharmaceutical environment.
• Alternatively, High School Diploma or equivalent with at least 8 years of administrative experience, preferably in a pharmaceutical setting.
• Experience:
• Minimum of 4 years of administrative experience required, with preference for pharmaceutical or similar regulated environments.
• Proven ability to handle complex assignments and problem-solve effectively.
• Strong organizational skills and attention to detail.
• Ability to adapt quickly to changing priorities and ambiguous situations.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Professional demeanor with the ability to maintain confidentiality.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative and Other

• Industries

  Pharmaceutical Manufacturing and Biotechnology Research

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