Administrative Assistant

FutureBrand; City of Syracuse (NY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Unlimited paid time-off

Competitive salary

Top 1% of 401K match plans

Comprehensive healthcare plan

Job summary

Join a forward-thinking design consultancy as an Administrative Assistant, where your organizational skills and attention to detail will shine. This entry-level role is essential for ensuring smooth office operations, from managing schedules to coordinating meetings and handling travel arrangements. You will thrive in a collaborative environment that values diversity and inclusivity, contributing to a positive workplace culture. With competitive compensation, unlimited paid time-off, and a top-tier 401K match, this opportunity is perfect for those looking to grow in the administrative field and make a significant impact in a dynamic team.

Qualifications

• Proficiency in Microsoft Office Suite and strong attention to detail.
• Ability to multitask and maintain confidentiality in all aspects.

Responsibilities

• Provide comprehensive administrative support for efficient office operations.
• Manage calendars, travel arrangements, and office supply inventory.

Skills

Attention to detail

Multitasking

Interpersonal skills

Confidentiality

Tools

Microsoft Office Suite

Amex travel platform

Job description

ADMINISTRATIVE ASSISTANT, FutureBrand Syracuse

Who we are

More than 65 years ago, we opened our doors as a one-man industrial design firm in Central New York. Today, we’re a leading strategic design consultancy with offices in Syracuse, Cincinnati, Detroit, and New York City, and reach that extends around the globe through our FutureBrand family.

What the role is

The Administrative Assistant will provide comprehensive administrative support to ensure efficient office operations and a positive work environment. This position will be responsible for a variety of tasks including:

• Proofreading various forms of correspondence and proposals for spelling, grammar, punctuation, and professional tone.
• Maintaining strict confidentiality while supporting operations and completing administrative tasks.
• Providing general administrative support as needed, including scheduling and managing calendars.
• Assisting with various administrative tasks across departments and performing other duties as assigned by manager.
• Setting up, breaking down, and maintaining cleanliness for client and internal meetings.
• Managing catering arrangements for client and employee events at the office.
• Handling domestic and international travel arrangements for staff using the Amex travel platform.
• Processing and preparing shipping for overnight packages, including special deliveries.
• Serving as the primary point of contact for shipping agents (FedEx, UPS, Amazon, etc.) and coordinating office-related deliveries.
• Tracking and replenishing office supply inventory at multiple locations.
• Maintaining snack and beverage inventory and ensuring it is replenished regularly.
• Ensuring office cleanliness by managing the dishwasher, coffee, plants, and conducting weekly fridge cleanouts.
• Reviewing and processing expense reports and purchase orders (POs) as required.
• Serving as a point of contact for building access at the Syracuse location.
• Supporting the Crisis Preparedness team during building emergencies.

What it requires

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with Outlook is a plus.
• Strong attention to detail, with the ability to proofread and edit documents for clarity and professionalism.
• Ability to multitask and work efficiently under pressure.
• Strong interpersonal skills and ability to work collaboratively with others.
• Ability to maintain confidentiality in all aspects of the role.
• Must be able to lift up to 25 lbs and handle physical tasks such as setting up meeting rooms or handling deliveries.

How we’ll compensate you

• Competitive Salary and overtime available
• Unlimited paid time-off
• Top 1% of 401K match plans
• Comprehensive Healthcare Plan, superior to most

EEO

We believe that ideas get better when they are inherently diverse and shared in highly inclusive ways and we want to hear from those who think differently from us. FutureBrand is an equal opportunity employer (EEO).

If you have a disability, we want everyone to feel at ease when going through our recruitment process. We are working to make our website and processes more accessible.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Design Services and Business Consulting and Services