Administrative Assistant

City-of-Rochester,-Ny; City of Rochester (NY); On-site; USD 42,000 - 56,000; Full time

Job summary

The City of Rochester, NY is seeking a qualified administrative professional to coordinate activities within a department or unit and perform a variety of office management tasks under supervision.

Residency in the city is required within one year of hire, and the NY HELPS program exam has been waived. The role involves budget monitoring, purchasing, records management, payroll processing, and other clerical duties supporting efficient operations.

Qualifications

• High school diploma or GED is required and at least 3 years coordinating office activities.
• Experience coordinating office activities and managing routine office functions is expected.
• Ability to monitor and reconcile division budgets and process payroll transactions is preferred.

Responsibilities

• Reviews, evaluates and revises job methods to improve workflow and reduce costs.
• Orders, purchases, receives and inventories supplies.
• Maintains filing and records retention systems.
• Monitors and reconciles division budget lines.
• Processes personnel and payroll transactions.
• Prepares purchase requisitions, vouchers, grants and contracts.

Skills

Office coordination

Budget monitoring

Payroll processing

Filing & records management

Education

High school diploma or GED

Job description

This position involves coordination of activities in a department, unit, or agency, and performance of tasks involving administrative details. Incumbents perform a variety of office management tasks. Employees of this class have considerable leeway in the performance of their tasks. Work is performed under general supervision of an administrator. Supervision may be exercised over a clerical staff. Related work is performed as required.

Under the NY HELPS Program, the Civil Service Exam for this title has been waived. For additional information regarding the NY HELPS Program, please visit: https://www.cs.ny.gov/help/faq.cfm

CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.

• Reviews, evaluates and recommends revisions in job methods to improve work flow, simplify procedures, or effect operating cost reductions;
• Orders, purchases, receives and inventories supplies;
• Maintains the filing and records retention systems;
• Monitors and reconciles the division budget lines;
• Processes personnel and payroll transactions;
• Prepares purchase requisitions, claim vouchers, grants and contracts.

High school diploma or G.E.D. AND three (3) years experience coordinating the activities of an office or of a function in an office environment.