Administrative Assistant

City of Rochester (NY); City of Rochester (NY); On-site; USD 38,000 - 52,000; Full time

Job summary

City of Rochester (NY) seeks an administrative professional to coordinate activities within a department, performing a variety of office management tasks under general supervision. The role may involve supervising clerical staff and requires the ability to improve workflows and control costs.

Candidates should have a high school diploma or GED and three years of experience coordinating office activities. City residency is required within one year of hire.

Qualifications

• Three years of experience coordinating the activities of an office or of a function in an office environment.

Responsibilities

• Reviews, evaluates and recommends revisions in job methods to improve work flow, simplify procedures, or effect operating cost reductions.
• Orders, purchases, receives and inventories supplies.
• Maintains the filing and records retention systems.
• Monitors and reconciles the division budget lines.
• Processes personnel and payroll transactions.
• Prepares purchase requisitions, claim vouchers, grants and contracts.

Skills

Office coordination

Administrative tasks

Education

High school diploma or GED

Job description

This position involves coordination of activities in a department, unit, or agency, and performance of tasks involving administrative details. Incumbents perform a variety of office management tasks. Employees of this class have considerable leeway in the performance of their tasks. Work is performed under general supervision of an administrator. Supervision may be exercised over a clerical staff. Related work is performed as required.

Under the NY HELPS Program, the Civil Service Exam for this title has been waived. For additional information regarding the NY HELPS Program, please visit: https://www.cs.ny.gov/help/faq.cfm

CITY RESIDENCY WILL BE REQUIRED WITHIN ONE YEAR OF HIRE.

• Reviews, evaluates and recommends revisions in job methods to improve work flow, simplify procedures, or effect operating cost reductions;
• Orders, purchases, receives and inventories supplies;
• Maintains the filing and records retention systems;
• Monitors and reconciles the division budget lines;
• Processes personnel and payroll transactions;
• Prepares purchase requisitions, claim vouchers, grants and contracts.

High school diploma or G.E.D. AND three (1) years experience coordinating the activities of an office or of a function in an office environment.