Office Assistant 2 Stores/Mail, SG-09

New York State Department of Financial Services; City of Albany (NY); On-site; USD 42,641 - 52,413; Full time

Job summary

The New York State Department of Financial Services is seeking a candidate for a role focused on mail processing and office supply management. Responsibilities include tracking and distributing incoming and outgoing mail, maintaining inventory, and providing operational support.

Minimum qualifications include one year of relevant experience and the ability to assist in maintaining office equipment. The position offers a permanent appointment with competitive salary and benefits.

Qualifications

• One year of experience related to mail activities.
• One year in a clerical or keyboarding title allocated to Grade 6 or higher.

Responsibilities

• Process and distribute incoming and outgoing mail.
• Maintain inventory and distribute office supplies.
• Provide administrative support to Office Services.

Job description

Overview

The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.

Responsibilities

• Receives, processes, sorts, tracks, and distributes incoming and outgoing mail, including USPS, overnight deliveries, certified mail, and electronic package processing using departmental tracking systems.
• Prepares mailings and documents for distribution, including operating mailing and folder/inserter equipment, assisting staff with mailing needs, and determining appropriate mailing methods.
• Maintains inventory and distributes office supplies, processes supply orders, and coordinates with vendors and delivery services to support daily operations.
• Generates reports, maintains records, and utilizes departmental systems to track data, process requests, and submit maintenance work orders.
• Provides administrative and operational support to Office Services and Facilities Management, including vendor coordination, records retention activities, and other assigned projects.
• Assists with the maintenance and support of office equipment, including copiers and printers, and provides basic troubleshooting and toner replacement.
• Supervises subordinate staff as assigned and completes required training and other duties in support of departmental operations.

Appointment Method

List Appointment: Candidates must be reachable on the Civil Service eligible list for 38-694010.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law.

55b/c Appointment: Candidates must meet the eligibility requirements of the Governor's Program to Hire Individuals and Veterans with Disabilities as described in Civil Service Law (information available at https://www.cs.ny.gov/rp55/).

Minimum Qualifications

• One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.
• One year as an Office Assistant 1, or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.
• For NY HELPS Program: the title may be filled via a non-competitive appointment; applicants must meet the minimum qualifications for the title (see above). After one year, these employees are expected to convert to competitive status.
• If the number of qualified candidates who apply for the position is three or less, a permanent appointment can be made by non-competitive promotion (Section 52.7 of Civil Service Law).

Salary and Benefits

Salary: $42,641 – $52,413.

Appointment Status: Permanent.

Travel: 5%.