Administrative Assistant

ADP, Inc.; City of Elmira (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Life insurance

403(b) with matching

Paid Time Off

Employee discounts

Job summary

AIM is seeking an Administrative Assistant in Elmira, NY to join our mission-driven organization. The role supports multiple departments, triages building and operational needs, and provides supported admin assistance to the Executive Admin team.

The position emphasizes reliable scheduling (8:00 am – 4:30 pm), strong customer service, and confidentiality. Benefits include medical/dental/vision/life options, 403(b) with matching, PTO, and employee discounts.

Qualifications

• High school diploma with at least three to five years of customer service experience.
• Strong computer application literacy.
• Knowledge of systems, organizations, and community-based resources that serve people with disabilities.
• Must be highly organized in fast-paced environments.
• Dependable vehicle and acceptable driving record.

Responsibilities

• Maintain organized files using Microsoft applications.
• Data entry into multiple AIM dashboards.
• Provide welcoming, friendly, supportive customer service.
• Support all agency communications, including phone, email, fax, and inter-office mail.
• Assist as needed with client communications.
• Follow all safety regulations as outlined in AIM policies and procedures.
• Respect and support the self-directed decisions and goals of agency consumers.
• Support the agency's marketing efforts.
• Close attention to confidentiality.
• Assist people with disabilities and their families by referring them to other AIM programs.

Skills

Customer service

Data entry

Microsoft Office

Organization

Communication

Education

High school diploma

Tools

Microsoft Word/Excel/Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Staff Elmira, Elmira, NY, US

2 days ago Requisition ID: 1223

Salary Range: $18.00 To $22.00 Hourly

AIM is seeking an Administrative Assistant to join our mission-driven organization. Our growing team is offering a full benefits package that includes:
Reliable Schedule - 8:00 am - 4:30 pm
Employee Discounts
Medical, Dental, Vision, and Life insurance options
403(b) with matching
Generous Paid Time Off and a culture of work/life balance

Position Snapshot:

The Administrative Assistant supports multiple AIM departments, including client access support, while triaging building and operational needs. The role provides ongoing support to the Executive Admin team for the success of planned outcomes.

Essential Functions:

• Maintain organized files using Microsoft applications.
• Data entry into multiple AIM dashboards.
• Provide welcoming, friendly, supportive customer service.
• Support all agency communications, including phone, email, fax, and inter-office mail.
• Assist as needed with client communications.
• Follow all safety regulations as outlined in AIM policies and procedures.
• Respect and support the self-directed decisions and goals of agency consumers.
• Support the agency's marketing efforts.
• Close attention to confidentiality.
• Assist people with disabilities and their families by referring them to other AIM programs.

Experience and Qualifications:

• High school diploma with at least three to five years of customer service experience
• Other combinations of education and experience may be considered.
• Strong computer application literacy.
• Knowledge of systems, organizations, and community-based resources that serve people with disabilities.
• Must be highly organized in fast-paced environments.
• Dependable vehicle and acceptable driving record.

Physical and Environmental Requirements:

• Work is typically performed indoors and requires lifting of up to 50 pounds, and the ability to sit and work at a computer for prolonged periods of time.
• WE ARE AN EQUAL-OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province, or Local status unrelated to the performance of the work involved.