Administrative Assistant

Cogent Infotech Corporation; Cincinnati (OH); On-site; USD 21,000 - 29,000; Full time

Job summary

Cogent Infotech Corporation is seeking a Leasing Assistant to support property management operations. The role involves showing apartments, processing applications, and coordinating move-ins and lease documentation in a fast-paced, customer-focused environment.

Responsibilities include calculating rents/deposits, reviewing lease terms, and handling move-in inspections while maintaining accurate records and providing excellent resident service.

Qualifications

• Type at least 35 wpm after errors are deleted.
• Basic knowledge in word processing applications (Microsoft Word, Excel, and Outlook).
• Proficient in basic business math (addition, subtraction, multiplication, division and calculation of fractions and percentages).
• Demonstrated strong telephone skills, as well as a working knowledge of standard office procedures.
• Enjoys working with the public and must possess strong customer service skills.
• Ability to work in a fast-paced environment and prioritize multiple tasks.
• Demonstrated ability to communicate effectively.

Responsibilities

• Assist in leasing apartments and prepare packets of information for prospective customers.
• Show the apartment, emphasizing amenities, services available in the community, schools, churches, etc.
• Work closely with prospective clients to lease the unit and review lease terms, security deposits/prorate rents.
• Perform move-in inspections and process work orders as needed; explain rules and obtain signatures on documents.
• Submit proper paperwork to set up excess utility billings and charges to residents; verify rent roll accuracy.

Skills

Typing 35 wpm

Customer service

Communication skills

Fast-paced environment

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Schedule: Monday- Friday

Hours : 8a-5p

Duration; Contract to Hire

Pay : $18.00/-Hour

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist in leasing apartments. Prepare packets of information for prospective customers. Show the apartment, emphasizing amenities, services available in the community, schools, churches, etc. Work closely with prospective clients to lease the unit. Review the terms and conditions of the lease, calculate security deposits/prorate rents, review procedures for garbage collection, etc. with each new move-in. Perform move-in inspections in the units, and process work orders as needed. (Ultimately signs lease and explain all rules and regulations to residents and securing signatures in all necessary documents).

Conduct unit inspections. Perform inspections prior to move-ins, after move-outs.

Submit proper paperwork to set up excess utility billings and charges to residents as needed and credits to accounts. Check rent roll to confirm accuracy of payment amounts prior to accepting any rent payments.

Gather appropriate data to process interim re-examinations for residents reporting changes of family composition and/or income status.

Maintain forms and office supplies.

Perform additional duties as assigned.

DESIRED QUALIFICATIONS:

Type at least 35 wpm after errors are deleted.

Basic knowledge in word processing applications (Microsoft Word, Excel, and Outlook).

Proficient in basic business math (addition, subtraction, multiplication, division and calculation of fractions and percentages).

Demonstrated strong telephone skills, as well as a working knowledge of standard office procedures.

Enjoys working with the public and must possess strong customer service skills.

Ability to work in a fast-paced environment and prioritize multiple tasks.

Demonstrated ability to communicate effectively.

EDUCATION/EXPERIENCE/CERTIFICATIONS:

A high school diploma or equivalent knowledge is required.

Candidate must take and pass the Property Management Specialist I exam during their probationary period.