Administrative Assistant

American Family Care; Chula Vista (CA); On-site; USD 32,000 - 33,000; Part time

Benefits offered by this job

Bonus based on performance

Flexible schedule

Job summary

AFC Urgent Care San Diego in Chula Vista, CA is seeking an Administrative Assistant to join our team. This part-time role requires strong organizational skills, discretion, and experience in a healthcare setting. You will handle insurance and patient payments, mail handling, and maintain accurate records.

Flexible scheduling with roughly 12–20 hours per week on site. Prior experience in healthcare operations is a plus.

Qualifications

• High School Diploma or equivalent required; Associate degree preferred.
• Strong organizational and administrative skills with attention to detail and discretion.
• Understanding of universal precautions, HIPAA, and OSHA.
• Minimum two years of administrative or office support experience.

Responsibilities

• Process insurance payments and related documentation received by fax, mail, and email.
• Process patient payments, checks, money orders, and insurance updates.
• Sort, scan, organize, and distribute incoming mail and correspondence in a timely manner.
• Process returned mail and update information as needed.
• Process W-9 requests and related documentation.
• Process itemized statement requests and provide requested documentation.
• Monitor and respond to assigned Collectly inbox messages and administrative requests.
• Maintain accurate and organized administrative records and documentation.
• Provide general administrative support and complete additional duties as assigned.
• Maintain strict confidentiality when handling patient, financial, and company information.
• Assist with special projects and execute assigned duties as required.

Skills

Organizational skills

Attention to detail

Discretion

Healthcare experience

Education

High School Diploma or equivalent

Associate degree preferred

Job description

Benefits

• Bonus based on performance
• Flexible schedule

Administrative Assistant

AFC Urgent Care San Diego

Chula Vista, CA

Starting at $23.00 to $24.00 an hour - Part-time

Resume Insights

Here’s how your resume aligns with the job description

Experience & Skills

• Strong organizational and administrative skills, with attention to detail and discretion.
• Experience in healthcare or multi-site business operations is a plus.

Education

• High School Diploma or equivalent required. Associate degree preferred.

Salary

Starting Range at $23.00 to $24.00 an hour

Job Type

Part-time

Full Job Description

AFC Urgent Care is seeking an Administrative Assistant with exceptional organizational abilities, administrative skills and attention to detail to become part of our team. AFC Urgent Care is the leading provider of urgent care with more than 300 centers nationally.

Primary Responsibilities

1. Process insurance payments and related documentation received by fax, mail, and email.
2. Process patient payments, checks, money orders, and insurance updates.
3. Sort, scan, organize, and distribute incoming mail and correspondence in a timely manner.
4. Process returned mail and update information as needed.
5. Process W-9 requests and related documentation.
6. Process itemized statement requests and provide requested documentation.
7. Monitor and respond to assigned Collectly inbox messages and administrative requests.
8. Maintain accurate and organized administrative records and documentation.
9. Provide general administrative support and complete additional duties as assigned.
10. Maintain strict confidentiality when handling patient, financial, and company information.
11. Assist with special projects and execute assigned duties as required.

Requirements

• High School Diploma or equivalent required. Associate degree preferred.
• Strong organizational and administrative skills, with attention to detail and discretion.
• Understanding of the concepts of universal precautions, HIPAA, and OSHA.
• Minimum two (2) years of administrative or office support experience.

Schedule

Flexible scheduling, you pick the days and hours that work best for you. Weekday availability preferred, with an expected schedule of approximately 12–20 hours per week.

Work Location: Chula Vista, CA