Administrative Assistant

Chico Independent School District; Chico (TX); On-site; USD 32,000 - 48,000; Full time

Job summary

Chico Independent School District is seeking an Administrative Assistant to support the District Administration in Chico, Texas. The role requires organizing board agendas and minutes, preparing correspondence and reports, and maintaining confidential records in a fast-paced environment.

The position involves receptionist duties, calendar management, travel arrangements, and ensuring compliance with policies and district procedures.

Qualifications

• Experience organizing board agendas and minutes.
• Ability to prepare correspondence and reports.
• Maintain confidentiality and follow policies and procedures.

Responsibilities

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Respond to routine inquiries and manage calendar for the superintendent.
• Assign work to staff and oversee completion.
• Assist with travel arrangements and conference registrations.
• Compile, maintain, and file all reports and documents; maintain confidentiality.

Skills

Record minutes

Calendar management

Communication

Confidentiality

Tools

Microsoft Office

Job description

Administrative Assistant

Chico Independent School District District Administration - Chico, Texas - Open in Google Maps

Job Details

Application Deadline: Posted until filled

Starting Date: To Be Determined

Job Description

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy.

Reception and Phones

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
• Schedule appointments and maintain superintendent's calendar.

Other

• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Type: Full-Time

Job Categories: Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Deneise Walker
• 1451 S. Cherry Lane
• White Settlement, Texas 76108
• Phone: [phone]
• Email: [e-mail]