Administrative Assistant

Hispanic Housing Development Corporation; Chicago, Northern (IL, KY); On-site; USD 24,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid Time Off (PTO)

Paid Vacation

Paid Holidays

401(k) Retirement Plan

Disability Insurance

Tuition Reimbursement

Employee Assistance Program

Ongoing Training and Professional Dev.

Career Growth Opportunities

Job summary

Hispanic Housing Development Corporation is seeking an Administrative Assistant for a Section 8 development in the north Chicago area. You will provide superior customer service to residents and support the property management team in daily operations.

Responsibilities include screening calls, processing mail, and maintaining HUD-compliant files. A high school diploma is required; college preferred and a Leasing License is a plus.

Qualifications

• High school diploma or equivalent; college a plus.
• Administrative or customer service experience preferred.
• Ability to obtain state Leasing License.

Responsibilities

• Screens and processes phone calls, inquiries and voicemail.
• Handles mail, couriers, faxes and schedules.
• Types correspondence, documents and reports.
• Opens and distributes mail; maintains HUD compliant files.
• Manages maintenance paperwork and time sheets.

Skills

Customer service experience

Written and verbal communication

Teamwork

Multitasking

Diplomacy with residents

Education

High school diploma or equivalent

College a plus

Tools

MS Office Suite

State Leasing License (or ability to obtain)

Job description

At Hispanic Housing our vision is to provide affordable housing that people are proud to call home. In creating quality housing, a safe and stable environment, and by providing superior customer service, we help create part of the foundation that enables people to make a better life for themselves, their families, their neighbors, and communities.

We are seeking an experienced Administrative Assistant to join our property management team in carrying out our vision for a section 8 development in the north Chicago area. The candidate must excel in providing superior customer service to residents. This is a great opportunity to begin your career within property management and make a difference in people's lives. Position offers a competitive salary and excellent benefits

SCHEDULE & COMPENSATION

Full-Time:40 hours per week
Schedule:Monday - Friday
Pay Rate: $17.50 - $18.54 per hour

ESSENTIAL JOB FUNCTIONS include the following. Other duties may be assigned.

• Screens/Processes/References phone calls, inquiries & voicemail.
• Processes incoming/outgoing mail, courier items, and faxes.
• Types correspondence, documents and reports.
• Opens and distributes mail.
• Files, keeps record of management files in compliance with HUD regulations.
• Handles maintenance paperwork (i.e., filing reports, time sheets, schedules, appointments).

MINIMUM QUALIFICATIONS

• High school diploma or equivalent. College a plus.
• Administrative or customer service experience minimum 2 years.
• Must have or be able to obtain state Leasing License.
• Excellent grammar, written and verbal communication skills.
• Working knowledge of computers and software, such as MS Office Suite Energetic and highly motivated.
• Willingness to work in a team environment and prioritize multiple assignments.
• Ability to interact effectively with wide range of people.
• Diplomacy in handling problems of residents.

Employee Benefits

HHDC offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Vacation
• Paid Holidays
• 401(k) Retirement Plan
• Short-Term and Long-Term Disability
• Tuition Reimbursement
• Employee Assistance Program, if applicable
• Ongoing Training and Professional Development
• Opportunities for Career Growth