Administrative Assistant

Evergreen Real Estate Services; Chicago (IL); On-site; USD 31,684 - 32,580; Full time

Job summary

Evergreen Real Estate Group in Chicago is seeking an Administrative Assistant to support two award‑winning communities, ensuring smooth daily operations and a high‑quality living experience for residents. You will greet residents, assist with leasing paperwork, coordinate with the Property Manager, and help maintain compliance with Fair Housing and ADA standards while processing inquiries and office tasks.

Strong organizational skills, 1–3 years in administrative or leasing roles, and excellent

Qualifications

• 1-3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills with the ability to multitask in a fast-paced environment.
• Professional written and verbal communication.
• Ability to understand and follow compliance regulations.

Responsibilities

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
• Assist with resident move-ins, orientations, and maintaining positive relationships.
• Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
• Support leasing compliance, including certification processes and resident file management.
• Help process rent payments, track accounts payable, and prepare deposits.
• Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.
• Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.
• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.
• Encourage and facilitate resident and vendor feedback through online reviews.

Skills

1-3 years administrative experience

Strong organizational skills

Professional communication

Customer service

Job description

Job Details

Job Location: Ike Sims Village - Chicago, IL 60624

Position Type: Full Time

Education Level: None

Salary Range: $23.00 - $23.65 Hourly

Job Category: IL Leasing

License Required

Why Evergreen?

Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market‑rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact.

What You’ll Do

As an Administrative Assistant, you’ll play a vital role in supporting two award‑winning communities, each designed to provide high‑quality, welcoming homes for residents. You’ll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience.

Key Responsibilities

• Provide clerical and administrative support to the Property Manager.
• Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
• Assist with resident move‑ins, orientations, and maintaining positive relationships.
• Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
• Support leasing compliance, including certification processes and resident file management.
• Help process rent payments, track accounts payable, and prepare deposits.
• Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.
• Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.
• Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.
• Encourage and facilitate resident and vendor feedback through online reviews.

What You Bring

• A passion for helping people and creating a positive living experience for residents.
• 1‑3 years of administrative, leasing, or customer service experience preferred.
• Strong organizational skills with the ability to multitask in a fast‑paced environment.
• Professional communication skills – written and verbal.
• Ability to understand and follow compliance regulations.