Administrative Assistant

Quest Food Management Services, Inc.; Chicago (IL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Paid training

Free meals daily

Holiday pay

2 raises per year

Referral bonus

Transit benefit

401k with match

Full-time benefits

Job summary

Quest Food Management Services, Inc. seeks an Administrative Assistant to provide comprehensive admin support across departments. Responsibilities include managing calendars, arranging meetings, coordinating travel, and maintaining records and office supplies.

The role supports onboarding, invoicing, and data entry, with opportunities for growth. This position may require occasional school-site coverage and collaboration with Food Service Directors on performance documentation.

Qualifications

• ,Strong organizational and multitasking abilities.
• -Experience handling calendars, meetings, and travel arrangements.
• -Familiarity with filing, data entry, and basic finance paperwork.

Responsibilities

• Maintain employee records, attendance logs, and compliance forms.
• Process invoices, receipts, and other financial documents.
• Assist with data entry, reporting, and database updates.
• Support onboarding of new employees (paperwork, orientation setup).
• Coordinate meetings, trainings, and company events.
• Filling in at a school location from time to time in the event of heavy call offs.
• Ordering and restocking of office supplies
• Ordering and restocking of school uniforms
• Assist with catering if necessary
• Support with back-to-school training documents
• Assist Food Service Directors with employee performance and disciplinary documentation.
• Provide administrative support for performance management and corrective action records.
• Support the preparation and organization of employee discipline and performance improvement documentation.
• Coordinate and maintain documentation related to staff performance and corrective actions.

Skills

Calendar management

Travel coordination

Data entry

Onboarding support

Invoices processing

Office supplies management

Communication skills

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

Position Summary

The Administrative Assistant plays a crucial role in ensuring the smooth operation. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and organization. The successful candidate will manage calendars, arrange meetings, and coordinate travel plans, ensuring that all logistical details are handled efficiently. Checks, Orientation, Time and Attendance and may be needed in the field to support units with tally counts. By maintaining accurate records and managing office supplies, the Administrative Assistant contributes to a productive work atmosphere. Ultimately, this role is vital in enhancing the overall efficiency and effectiveness of our team, allowing us to focus on delivering exceptional service to our customers.

• Maintain employee records, attendance logs, and compliance forms.
• Process invoices, receipts, and other financial documents.
• Assist with data entry, reporting, and database updates.
• Support onboarding of new employees (paperwork, orientation setup).
• Coordinate meetings, trainings, and company events.
• Filling in at a school location from time to time in the event of heavy call offs.
• Ordering and restocking of office supplies
• Ordering and restocking of school uniforms
• Assist with catering if necessary
• Support with back-to-school training documents
• Assist Food Service Directors with employee performance and disciplinary documentation.
• Provide administrative support for performance management and corrective action records.
• Support the preparation and organization of employee discipline and performance improvement documentation.
• Coordinate and maintain documentation related to staff performance and corrective actions.

As a Part and Full Time Hourly Quest Team Member, you can expect:

• Career growth and paid training
• Work-life balance, no nights, no weekends
• Free meals daily
• Annual Shoes for Crews $40.00 Credit
• Paid holidays
• 2 raises/year (based off performance reviews)
• $1k-500 Referral Bonus, no limit
• Paid unused Sick Time
• Public Transportation/Parking Benefit Pre-Tax Plan
• Illinois Paid Leave Work Act (up to 40 hours/year for FT, avg hours/week per year for PT)
• 401k with Matching
• Full Time Only Benefits: Medical, Dental, Vision, and Additional Voluntary Benefits